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Hi all, just after some help on the best way to load open customer and vendor details, probably about 6 months of open invoices that I need to bring across for Go-Live?
And you’re doing another journal for the balance sheet? Reason for asking is you may not want to have the postings hit the g/l too (usually the case). To achieve that you want the journal to balance to the accounts receivable/payable account from the customer/vendor posting group. This way you create the required customer/vendor ledger entries but nothing is posted to the g/l as that part is balanced off.
Do all of this in a regular general journal. Ensure the due dates are calculated correctly. You can attach the original invoice with the incoming document feature. Posting from a journal will mean you do not have line level detail. You can also choose to skip VAT if the invoices relate to old VAT or tax periods.
Ensure the user posting has access to post to prior periods. This is also an opportunity to assign dimensions for better reporting.
Hi, the customer wants to have the detail, and especially the VAT breakdown
If the detail is required then it’s a case of processing the invoices all over again. You can load them in with a configuration package to do it on mass
Hi thanks for the reply, I thought this would be the case, is it just the sales/purchase invoice lines tables i need to add into a config package? What about the posting aspect of these?
36 and 37 for sales 38 and 39 for purchase
Posting wise use the batch post feature or do it one by one
You can create bespoke routines for import of the data with xmlports so you only pass one excel worksheet, for sales or purchase. In the configuration package scenario it will be 4 worksheets as you will hit 4 tables. The effort in doing something custom is dependent on data volumes. Thousands of invoices (5K+) may warrant this but you will spend time on testing so it’s a tricky choice
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