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Suggested Answer
bhwong asked a question on 28 Feb 2013 7:10 PM

For instalment-base PO where they will usually create separate invoices to receive and pay for the PO, once everything has been received and invoiced, they notice that they will not be able to post the PO. The system will show "There is nothing to post".

Users do not wish to have a long list of open and closed PO together and they do not want to delete closed PO. Is it possible to post closed PO into the posted PO?

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Suggested Answer
Neville Foyn responded on 28 Feb 2013 7:49 PM

Hi

Unfortunately not,

If all quantities have been posted on an order the system will not allow you to post the order, as it says there is nothing to post

The recommended route would be to use the standard batch job called "Delete invoiced purchase orders"

(You will find it if you search in the RTC search box)

This will delete all orders that have been fully invoiced, possibly run this batch once a week or at end of month to clear out the orders

Hope this helps

Cheers

Nev

Neville Foyn
NAV Developer, Consultant & Trainer
MCTS NAV, CRM, Sharepoint, SQL
MCSA SQL 2012
MCITP NAV
MCT 

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bhwong responded on 28 Feb 2013 10:02 PM

The complexity is because there are many transactions with a vendor where some of the goods received are returned over a period of 1 year. Thus there are refund transactions involved that need to be captured.

The PO only indicate the final overall purchase that did not take these into account. This is why users did not post installment invoices from PO itself.

When the PO has been completed, users do NOT want to delete invoiced PO as they want to keep it for record purpose and to use it to create new PO for next year repeated purchase. But they do not wish to have all these invoiced POs remain with all the new POs on the same page as it will become messy.

Will be good if NAV allowed invoiced PO to get posted into the system for archiving.

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Neville Foyn responded on 1 Mar 2013 10:20 PM

Hmm,

You could archive the order to keep a copy of it, the only issue there is that you cannot use an archived order as a source for creating a new order,

I think your options will be to either:

Have the orders remain in the system but get a development done to hide them from the users therefore they are available to copy

Have a development done to modify the way the system posts to allow the zero PO to be posted through and then it will sit as a posted order available for copying

Not sure what the best route will be as both solutions will need development, i would say have your NAV partner look into both options and make a call based on how complex the solutions will be

Cheers

Nev

Neville Foyn
NAV Developer, Consultant & Trainer
MCTS NAV, CRM, Sharepoint, SQL
MCSA SQL 2012
MCITP NAV
MCT 

Reply
Suggested Answer
Neville Foyn responded on 28 Feb 2013 7:49 PM

Hi

Unfortunately not,

If all quantities have been posted on an order the system will not allow you to post the order, as it says there is nothing to post

The recommended route would be to use the standard batch job called "Delete invoiced purchase orders"

(You will find it if you search in the RTC search box)

This will delete all orders that have been fully invoiced, possibly run this batch once a week or at end of month to clear out the orders

Hope this helps

Cheers

Nev

Neville Foyn
NAV Developer, Consultant & Trainer
MCTS NAV, CRM, Sharepoint, SQL
MCSA SQL 2012
MCITP NAV
MCT 

Reply