4 Simple Ways to Streamline Expense Reporting

Expense reports have largely remained unchanged for the last 20 years.  An employee keys details about the expense into a template and they scan a copy of their receipt. While this process seems simple, it leaves quite a bit of room for improvement.

1. Mobile phone submission-
   • Having employees scan a copy of their receipt when they get back to the office can introduce quite a bit of delay from when the expense is incurred and when it enters into your workflow. Nearly all people have a powerful computer with them at all times (in the form of a smart phone) that is more than capable of submitting expenses directly (including the ability to attach a copy of the original receipt.) This allows you to see the expense faster and allows your employee to be paid faster.
2. Automatic Workflow-
   • An expense process is only as good as the approval process expenses follow. Many companies spend time manually routing invoices by email which results in lost time and lost expense reports. Having a system such as Fidesic AP in place allows you to submit invoices and not have to worry about manually routing anything. Approvers will be notified automatically and can quickly approve from any computer or mobile device.
3. Direct ERP integration-
   • Most expense processes have employees manually entering information. If that data format is not directly compatible with your ERP system you waste time and money paying your AP staff to enter in the exact same information. Fidesic AP is directly compatible with GP, and lets your AP staff import expenses with zero data entry.
4. Pay by ACH-
   • Cutting checks is expensive. You have to pay for the paper, ink, postage, and often times they require a manual signature. Employees like ACH reimbursements because it means they don’t have to run to the bank, and your company will love ACH payments because it will save you money and time.

For more information on Fidesic AP, and it’s expense management system, head over to www.FidesicAPforGP.com . From there you can watch videos, check out pricing, or sign up for a demo.

About Enliven Software

Enliven Software is a leading Lansing, MI Microsoft Dynamics ISV delivering AP and AR  business solutions across industries to local businesses for over 15 years. Enliven provides cloud based solutions that help automate Accounts Payable processes, and provide a dynamic Customer portal designed to work specifically with  Dynamics GP.

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