6 Ways to post an AP Invoice

1. You may issue an AP invoice through pending invoices. This can help users who do not have any accounting related knowledge like GL accounts.

2. You may also post invoice through pending invoices related to PO.

3. You can use invoice journals. Users need to know the GL accounts to be posted.

4. You can use Daily Journals. But it is not so recommended. Because invoice journals have different transaction type on the vendor transactions and have user controls like invoice number to be filled in. so if you would like to post and invoice from journals, it is recommended  to use invoice journals.

5. Invoice Approval and invoice register journals can b used to post an invoice. First entry will be have basic information from the invoice for the user and then can be allocated by the second user to relevant accounts and dimensions.

6. Invoice pools can be used for the basic data entry on the invoice like the secretary can fill the information of the invoice and then accountants can fill the related information of the invoice when invoice arrived.

For me , I will always recommend to use the pending invoices , while you can set up WF as well and you do not need to have the accounting knowledge.