To handle "Payment fees" when receiving money from a customer in Microsoft Dynamics 365 Business Central, you can follow these steps:
1-Set Up Payment Methods: First, ensure that you have the appropriate payment methods set up in Business Central. You can do this by navigating to the "Payment Methods" page. Here, you can create a new payment method if necessary, specifying the required fields such as Code and Description, and any additional settings relevant to your payment processing needs.
2-Register Customer Payments: Instead of using the Cash Receipt Journal, consider using the "Register Customer Payments" feature. This allows you to filter payments by customer and see all open ledger entries for that specific customer in one view. You can access this by navigating to the customer list and selecting the customer for whom you are registering the payment.
3-Input Payment Amount: When registering the payment, input the total amount received from the customer, which should be the "Bill amount" minus the "Payment fee". For example, if the bill amount is $1,100 and the payment fee is $50, you would enter $1,050 as the amount received.
4-Post Payment: You have the option to post the payment as a lump sum or as individual payments. If you choose to post as a lump sum, it will show up as a single line in the customer ledger entries. If you post individual payments, it will reflect as separate entries for each invoice.
5-Preview Posting: Before finalizing the transaction, you can preview the posting to ensure that everything is correct. This step allows you to verify how the payment will be recorded in the system.
6-Adjust for Payment Fees: If you need to account for the payment fee separately, you may want to create a specific account for payment fees in your chart of accounts. This way, you can record the fee as a separate transaction, ensuring that your financial records accurately reflect the income and expenses associated with payment processing.
For more detailed guidance, you can refer to the official Microsoft Learn documentation on setting up payment methods and registering customer payments.
