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Project ledger posting from a sales order

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Posted on by SH-30111851-0

Can I get some help in understanding project ledger postings for costs.

In the example, we ship item 1 to project ABC with a sales price of 500 and a unit cost of 400.

I the G/L this posts correctly, with credit inventory 400 and debit cost of sales 400. However, in the project ledger this posts as a minus cost of 400 due to the quantity of - 1 being a sales order. This is throwing out differences between our project and general ledgers that need amended each month.

Is there a way for a unit cost relating to a project to post as a normal cost I.e. A debit in the project ledger?

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YUN ZHU 99,055 Super User 2026 Season 1 on at

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Hi, as far as I know, this is by design. Hope the following can give you some hints.

Design details accounts in the general ledger - Business Central | Microsoft Learn

Thanks.

ZHU

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OussamaSabbouh 12,808 Super User 2026 Season 1 on at

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Hello,

Sales shipment to a project = negative quantity → negative cost in Project Ledger.

This is standard BC behavior (sign comes from the Item Ledger).

There’s no setting to flip it to a positive/debit cost.

If you need real positive project costs, post them through Job Journals or project-linked purchases, not through sales shipments.

Regards,
Oussama Sabbouh

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RockwithNav 8,947 Super User 2026 Season 1 on at

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This is absolutely by design.

Remember Project will always record your actual costing and the consumption.

What you feeling it's not correct?

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Valentin Castravet 32,157 Super User 2026 Season 1 on at

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Using standard functionality, selling an item to a project actually has two components.

First, you consume the item to the project using a project journal. When you do that, the G/L posts: Debit Inventory Adjustment (which in your system is probably mapped to Cost of Sales) 400, and Credit Inventory 400. In the Project Ledger Entries this creates a Usage line with a cost of 400, essentially the debit you’re looking for.

Then you sell the item from the project using a sales invoice. When you invoice it, the G/L posts: Debit Accounts Receivable 500 and Credit Revenue 500. In the Project Ledger Entries, the system creates a Sale line with -500, which represents the 500 credit.

A project is a cost bucket. It tracks costs and revenue: consuming an item posts the cost, selling it posts the revenue. It won’t mirror the exact number of debits and credits of the G/L because it’s not the G/L; it’s a subledger for project costing. But it does have the same credit and debit and the cost and revenue of the item that you're looking for.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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