web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Is it fine to re-open ...
Small and medium business | Business Central, N...
Suggested Answer

Is it fine to re-open an approved purchase order?

(7) ShareShare
ReportReport
Posted on by CU20112316-1 265
Is it fine to re-open an approved purchase order?  Please expound.
Categories:
Dynamics 365 Business Central
I have the same question (0)
  • Suggested answer
    TarikJerkovich Profile Picture
    TarikJerkovich 293 on at
    Hi 

    Yes—re-opening an approved PO is standard.

    • Release → Reopen (Status = Open), make changes, then Send for Approval and Release again.

    • You can only edit what’s not yet posted

    If posted:


    • Partially posted: edit only the remaining qty/price; to fix posted parts use Undo Receipt or Correct/Cancel Posted Purchase Invoice / Credit Memo.

    • Fully posted: you can’t reopen; use corrective documents (Credit Memo/Return Order or Undo Receipt where possible).

    Business note: if your business policy/approval rules allow the change, the system supports it; if policy requires re-approval, enforce re-submit before release to keep governance and audit trail.

     

    Hope that helps 🙂

  • Suggested answer
    Sumit Singh Profile Picture
    Sumit Singh 11,757 Super User 2026 Season 1 on at
     
    As per my knowledge, yes, it's fine and system allowed to re-open the approved PO however once you do the required changes for which user want to reopen the purchase order and you need to take the approval from all approver again. 
  • Suggested answer
    Valentin Castravet Profile Picture
    Valentin Castravet 32,157 Super User 2026 Season 1 on at
    You can re-open it as many times as you want. Just note that if you have approval workflows enabled, you'll need to re-approve the order every time it's been re-opened. 
     
  • Gerardo Rentería García Profile Picture
    Gerardo Rentería Ga... 25,555 Most Valuable Professional on at

    Hi, good day
    I hope this can help you, and give you some hints.

    Release and reopen sales and purchase documents - Business Central | Microsoft Learn

    Best Regards
    Gerardo

  • Suggested answer
    OussamaSabbouh Profile Picture
    OussamaSabbouh 12,808 Super User 2026 Season 1 on at
    Hello,
     
    Yes, reopening an approved PO is fine.
    It just changes status from Released → Open so you can edit and resend it for approval. 
    BC fully supports this; just avoid reopening if the PO is already partially received or invoiced.
     
    Regards,
    Oussama Sabbouh
  • Suggested answer
    Aman Kakkar Profile Picture
    Aman Kakkar 2,977 Super User 2026 Season 1 on at
    Hi,
     
    Yes — Business Central technically allows re-opening an approved Purchase Order, but whether it is fine depends on your company’s internal controls, audit requirements, and workflow setup.
     

    By design:

    • A Released Purchase Order can be re-opened → status becomes Open.
    • Once you reopen, any subsequent changes require re-approval (assuming workflow is enforced).
     
    Do mark as verified if this helps.
    Aman K
  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 99,055 Super User 2026 Season 1 on at
    Of course you can.
    After the order is approved, you may need to modify it, in which case you'll need to reopen the order.
    However, after reopening, it will require another approval.
     
    Thanks.
    ZHU
  • CU27112356-0 Profile Picture
    CU27112356-0 12 on at
    Reopen -> make your change -> send for approval again 
  • Suggested answer
    Jainam M. Kothari Profile Picture
    Jainam M. Kothari 15,732 Super User 2026 Season 1 on at
    Hello,
     
    Re-opening an approved purchase order is allowed in Business Central but should be done cautiously because it affects audit trails, vendor commitments, and financial accuracy. If the PO has not been partially or fully received or invoiced, you can reopen it, but always document the reason and follow company approval policies.
     
    Best practice is to create a revision or a new PO instead of reopening to maintain compliance and transparency.

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Introducing the 2026 Season 1 community Super Users

Congratulations to our 2026 Super Stars!

Congratulations to our 2025 Community Spotlights

Thanks to all of our 2025 Community Spotlight stars!

Congratulations to the February Top 10 Community Leaders

These are the community rock stars!

Leaderboard > Small and medium business | Business Central, NAV, RMS

#1
OussamaSabbouh Profile Picture

OussamaSabbouh 1,926 Super User 2026 Season 1

#2
YUN ZHU Profile Picture

YUN ZHU 1,158 Super User 2026 Season 1

#3
Khushbu Rajvi. Profile Picture

Khushbu Rajvi. 533 Super User 2026 Season 1

Last 30 days Overall leaderboard

Featured topics

Product updates

Dynamics 365 release plans