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Small and medium business | Business Central, N...
Suggested Answer

Clearing invoices from the Aged Payables report

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Posted on by 34
Hello,
 
I made a mistake and ran a check without specifying the "Payment Method Code".  As such, I could not post the entry.
I then made another mistake and voided the check without "Unapplying Entries".

I’m not sure where that leaves me exactly:
    Aged Payable – shows all invoices as unpaid.
    Pay Journal - the invoices are not there to pay.
    Cash GL Account - shows the check voided, Source Code:FINVOIDCHK.
    AP GL accounts - show debit and credit entries for all invoices included on the check.

How do I clean this up?  Do I have to re-input each invoice?
If so, is there a way to do that without duplicating what is out there in the Aged AP report?
 
I have the same question (0)
  • Suggested answer
    YUN ZHU Profile Picture
    98,381 Super User 2026 Season 1 on at
    Hi, Since this check  hasn't been posted, I think you can simply cancel "Apply Entries" in the page below and then delete it.
     
    Thanks
    ZHU
  • Suggested answer
    Dhiren Nagar Profile Picture
    2,876 Super User 2026 Season 1 on at
    Hi,
     
    I think there is some confusion let me try to help with multiple scenario.
     
    Question - You voided the check - but when? Did you posted the payment journal and then voided or before posting you voided.
     
    Case - 1 - If before posting you voided the check check the following:
    Case - 1.1 Have you deleted the Payment Journal line? If Yes, Good. Run the Payment again all the Invoices will show for the payment.
    Case -1.2 If you have not deleted Payment Journal Line, then define the Payment method code on the line, Make sure invoices are applied and print the next check and post.
     
    Case - 2 If you posted the payment journal and then voided the check then do the following:
    Case - 2.1 Are the Invoices still showing open or showing remaining amount in the Vendor Ledger entries screen? If Yes, you are good to go and make another payment journal now with correct details and print the check again.
    Case - 2.2 If no, then you must have not unapplied the entries while voiding the check. Then you have to manually unapply those invoices. What you need to do is find those payment entries in the vendor ledger entry screen and click on Unapply entries action in the ribbon and click unapply on next screen. This you need to do for all the payment lines for which you voided the check (the ones with wrong entries). Once you do that your invoices will again become open for payment and you can follow 2.1 steps to post another payment.
     
    Let me know if any questions. Tag me in reply.
     
    Regards,
    Dhiren.
  • BB-15060136-0 Profile Picture
    34 on at
      Here is a picture of my Vendor Ledger Entries.  I did not unapply these entries when I voided the check.  I did try to unapply one line; but it still doesn't show up in Payment Journal.  Thank you for help, Bill
    Capture 1 21.JPG
  • Suggested answer
    Khushbu Rajvi. Profile Picture
    21,573 Super User 2026 Season 1 on at
    Please share the steps you are following to unapply the entries.
  • Suggested answer
    OussamaSabbouh Profile Picture
    11,606 Super User 2026 Season 1 on at
    Hello,
     
    You don’t need to re-enter or duplicate any invoices — the data is still correct. The check posting created the AP entries, then voiding the check reversed the bank side, but because the payment was never applied (and was voided without unapplying), the Vendor Ledger Entries were left unapplied. That’s why Aged AP shows invoices open while G/L shows both debit and credit entries. Fix is to go to Vendor Ledger Entries, find the voided payment, and manually apply it to the invoices (Apply Entries). This corrects Aged AP without touching G/L. If you still need to pay them, just create a new payment journal with the correct Payment Method Code and post it.
     
    Regards,
    Oussama Sabbouh

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