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Restrict viewing all purchase orders

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Posted on by MS-03120953-0

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Hi,

Please advise on how to restrict viewing of all purchase orders

Many thanks

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Microsoft Dynamics NAV

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Khushbu Rajvi. 22,128 Super User 2026 Season 1 on at

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To restrict users from viewing all purchase orders, you need to manage user Permission Sets, specifically by creating custom sets that limit access to the relevant tables and pages.

https://community.dynamics.com/forums/thread/details/?threadid=c88641b3-d41b-420e-85f1-c210b573e523

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RockwithNav 8,947 Super User 2026 Season 1 on at

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What's the flow?

For all users?

Selected Users?

Certain scenario ?

On a certain scenario for a user?

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Valentin Castravet 32,157 Super User 2026 Season 1 on at

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One option is to give the user a permission set that excludes read access to the Purchase Header and Purchase Line tables. You can copy an existing set, like D365 BASIC, and then remove those two tables from it.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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YUN ZHU 99,055 Super User 2026 Season 1 on at

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Hi, hope the following helps.

Dynamics 365 Business Central: Permission Exclusion (Exclude in Permission Set)

https://yzhums.com/30562/

Dynamics 365 Business Central: Difference between Table Data and Table in Permissions

https://yzhums.com/27775/

Dynamics 365 Business Central: Using Security Filters and SecurityFiltering Property

https://yzhums.com/10133/

Thanks.

ZHU

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OussamaSabbouh 12,808 Super User 2026 Season 1 on at

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Hello,

If the goal is “stop certain users from seeing ALL purchase orders”, the simple way in standard BC is:

Use a security filter on table 38 (Purchase Header).

Example:
Create a permission set that includes Read on table 38, but add a Security Filter like:

Document Type = ‘’ (blank → user sees nothing), or

Buy-from Vendor No. = X (user sees only orders for one vendor), or

Any filter you want.

Steps (built-in functionality):

Go to Permission Sets.

Create a User-Defined permission set.

Add Table Data – 38 Purchase Header → set Read = Yes.

Add a Security Filter on the same line.
Docs: https://learn.microsoft.com/dynamics365/business-central/dev-itpro/security/security-filters

Assign this permission set to the user.

Security filters are the only native way to hide specific documents in BC.

Regards,
Oussama Sabbouh

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MS-03120953-0 463 on at

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Thank you all for solutions

I added a security filter on PO table..for PO numbers =*.* and all was blocked

Many Thanks

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