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Small and medium business | Business Central, N...
Suggested Answer

Auto Insert Different Extended Texts

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Posted on by 40
Hello,
 
Maybe I'm using the extended text feature wrong, but; I have differnt "notes" that need to be displayed on different documents.
 
ex. For one item, one note is specific to vendors and should only show on a purchase order.  Another note for the same item is specific to customers and should only be visible on a sales order.
 
In the extended text field I can create these two individual texts and choose to which document each note applies.  For one I choose purchase orders, the other I choose sales order.
 
When I select Automatic Extended Text on the item card, both texts are placed on both purchase and sales orders.
 
How can I set this up correctly?
 
Many Thanks,
Darrell
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  • Suggested answer
    Yash_Mistry Profile Picture
    472 on at
    Hello,

    On Item Card in Related > Item > Extended Text there is Configuration for on which Document you want the Ext. Text.


     
    also make sure you have below Field set as True.
     
     
    Hope this helps resolve your issue.
    If this solution was helpful, please consider marking it as Verified Answer.
     
    Thanks,
    Yash Mistry
     
  • Suggested answer
    Nimsara Jayathilaka. Profile Picture
    4,965 Super User 2026 Season 1 on at
    you need to create two separate Extended Text records (headers) for the same item instead of putting both notes on different lines under a single record. Go to the Item Card > Related > Item > Extended Texts, and create a "New" entry containing only your sales note, ensuring that only the "Sales Order" toggle is enabled under the Sales FastTab. Then, click "New" again to create a second, completely separate Extended Text entry for that same item containing only your purchase note, with only the "Purchase Order" toggle enabled under the Purchases FastTab; when "Automatic Ext. Texts" is enabled on the item

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