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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Assigning a license to...
Small and medium business | Business Central, N...
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Assigning a license to user required any role specification of the user

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Posted on by CU11120629-0 174
I have a user who had a Team Member License of Business central, due to some requirement when we updated the license to Business Central Essentials User License the license was not updating but when we change his role from team member to any other role the license got updated.
 
So, is there any document of Microsoft where the role is described for the license or is there restriction from the Microsoft of role in assigning the license?
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Dynamics 365 Business Central
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  • Suggested answer
    Jainam M. Kothari Profile Picture
    Jainam M. Kothari 14,371 Super User 2025 Season 2 on at
    Assigning a license to user required any role specification of the user
    Hello,
     
    Microsoft does not impose hard restrictions on assigning roles to licenses in Business Central, but licenses (Team Member, Essentials, Premium) define entitlements that control what features a user can access.
     
    If you upgrade a user from Team Member to Essentials in Microsoft 365, Business Central does not automatically sync the change—you must run Update Users from Microsoft 365.
     
    If the user’s profile (role) still uses Team Member permissions, the system may not reflect the new license until the role is changed, because profiles influence UI and permissions.
     
     

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