Cancel Posted Purchase Invoice without undo purchase receipt

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Posted on by sass

Is there anyway to cancel posted purchase invoice without auto cancel posted purchase receipt? when i cancel posted purchase invoice the receipt was canceled as well, i need to cancel posted purchase invoice only without canceling the receipt, because the PIC for each posting is different.

Thank you

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Dynamics 365 Business Central

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Valentin Castravet 28,284 Super User 2025 Season 1 on at

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Cancel Posted Purchase Invoice without undo purchase receipt

Yes you can't reuse the same PO and posted purchase receipt numbers. The system needs to use new numbers.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/
sass 42 on at

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Cancel Posted Purchase Invoice without undo purchase receipt

Thank you so much for the answers, i forgot to mention that i need to make the correct purchase invoice after canceling the previous posted purchase invoice. I need to use the same PO number and the same posted purchase receipt number to make the correct posted purchase invoice. I guess i cant do that using standart system, right? if i use credit memo, i think i cant use "get receipt lines" function to fetch the posted purchase reeipt in purchase invoice.

Thank you
YUN ZHU 84,932 Super User 2025 Season 1 on at

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Cancel Posted Purchase Invoice without undo purchase receipt

Hi, I think you can try useing purchase journals.

Hope this helps.

Thanks.

ZHU
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Khushbu Rajvi. 17,404 Super User 2025 Season 1 on at

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Cancel Posted Purchase Invoice without undo purchase receipt

In Business Central, using the 'Cancel' function will indeed cancel both the posted purchase invoice and the associated purchase receipt simultaneously. Consider using purchase return orders or creating a credit memo with item charges. This allows you to adjust the inventory.
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Valentin Castravet 28,284 Super User 2025 Season 1 on at

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Cancel Posted Purchase Invoice without undo purchase receipt

If you use the 'Cancel' function, it will cancel both the receipt and the invoice simultaneously. If you need to cancel the receipt first and the invoice later due to timing differences, consider using purchase return orders.

If your goal is to receive a refund for the invoice without removing the item from inventory, I recommend using credit memos with an item charge. This approach will adjust your inventory subledger as well.

Using only a G/L account will not affect your inventory subledger, leading to inaccuracies in reporting. Additionally, if you sell the item later, your COGS can also be incorrect. I wrote a blog post about this method, which you can find here.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/
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Yi Yong 2,125 Super User 2025 Season 1 on at

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Cancel Posted Purchase Invoice without undo purchase receipt

Hello,

The standard behaviour for cancelling a purchase invoice or posting a purchase credit memo (with item line) will cancel the receipt.

If you do not want to cancel the receipt, you will need to create a purchase credit memo and post to G/L Account instead of using 'Items'.