web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Need understanding on ...
Small and medium business | Business Central, N...
Suggested Answer

Need understanding on costing scenario

(3) ShareShare
ReportReport
Posted on by Honey98 310
Hi Team,
 

We purchased an item and then sold it, so the inventory is now zero. After that, when I create a new sales order for the same item, the system still shows a cost amount (apparently from the previous transaction).

My questions are:

  • How is the system still picking up this cost when there is no inventory available?
  • Why does the system allow me to post the sales order even when stock is not available?
  • The cost amount visible on the sales line — is this the actual cost used for profit calculation, or does the system take a different cost from Item Ledger Entries or Value Entries during posting?
  • Also, in Value Entries, I’m not seeing the expected cost — so where exactly is the cost being derived from?

Would appreciate clarification on how costing works in this scenario.

Categories:
Dynamics 365 Business Central
I have the same question (0)
  • Suggested answer
    OussamaSabbouh Profile Picture
    OussamaSabbouh 12,732 Super User 2026 Season 1 on at
    Hello,
    The cost you still see on the new sales line is normal: Business Central copies the Unit Cost from the Item Card, so it can still show a cost even when inventory is already zero. It can also let you post the sale if your setup allows selling into negative inventory. The important part is that the cost shown on the sales line is only the initial cost used when posting; the real/final cost for COGS and profit is taken from the Value Entries linked to the Item Ledger Entries, and that can be updated later by item application and Adjust Cost - Item Entries, especially for FIFO/Average/Specific. So if you don’t see the number you expect immediately, check Cost Amount (Actual) and Cost Amount (Expected) in Value Entries for the posted entry, not just the sales line or current inventory quantity.
    Regards,
    Oussama Sabbouh
  • Suggested answer
    Khushbu Rajvi. Profile Picture
    Khushbu Rajvi. 22,074 Super User 2026 Season 1 on at

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Introducing the 2026 Season 1 community Super Users

Congratulations to our 2026 Super Stars!

Congratulations to our 2025 Community Spotlights

Thanks to all of our 2025 Community Spotlight stars!

Congratulations to the February Top 10 Community Leaders

These are the community rock stars!

Leaderboard > Small and medium business | Business Central, NAV, RMS

#1
OussamaSabbouh Profile Picture

OussamaSabbouh 1,804 Super User 2026 Season 1

#2
YUN ZHU Profile Picture

YUN ZHU 1,103 Super User 2026 Season 1

#3
Kamal Khakhkhar Profile Picture

Kamal Khakhkhar 695

Last 30 days Overall leaderboard

Featured topics

Product updates

Dynamics 365 release plans