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Small and medium business | Business Central, N...
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Are there any known issues of balancing account empty with a cash payment method in a credit memo?

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Posted on by 151
Hi everyone,
when creating a credit memo from scratch (not a correction) and using a payment method linked to a balancing account, are there any known issues that have been noticed, that when posted this credit memo doesn't manage to create the appropriate additional balancing entry?
We notice in various posted credit memo records that the payment method field [Payment Method Code (104, Code[10])] is populated but the balancing account field [Bal. Account No. (55, Code[20])] is empty and we cannot explain why, since the balancing account is well set and works perfectly when invoicing.
We do see that when creating a credit memo, payment method field is not for some reason transferred from the customer card, but since the field is with value in posted transactions we assume the user has manually selected it. Yet, balancing account field remains empty and the balancing entry is not happening.
Any attempts we made to re-produce this came to a dead-end so far, so I thought to ask if this is a known issue of some kind.
I have the same question (0)
  • Suggested answer
    Jainam M. Kothari Profile Picture
    15,668 Super User 2026 Season 1 on at
    Hello,
     
    Credit memos in Business Central don’t automatically inherit the Payment Method from the customer card, and even if the Payment Method is manually selected, the Bal. Account No. often remains blank, preventing the system from creating the expected balancing entry.
     
    This is a known limitation rather than a confirmed bug, as the logic for populating Bal. Account No. is inconsistent for credit memos compared to invoices.
     
    Workarounds include manually setting Bal. Account No., using Payment Terms to force defaults, or implementing a customization/event subscriber to replicate invoice behavior.
  • Suggested answer
    OussamaSabbouh Profile Picture
    11,297 Super User 2026 Season 1 on at
    Hello,
     
    Here is the very short summary:
     
    The missing balancing entry on manually created sales credit memos is not a known bug, it happens because Business Central only uses the Payment Method’s Bal. Account in simple “cash refund” scenarios.
    If the credit memo is applied to another entry or used as an adjustment, BC skips the balancing account even if the Payment Method is filled.
     
    So:
     
    Payment Method can be filled manually
     
    But Bal. Account is ignored when the credit memo is posted with applications or corrections
     
     
    This is expected BC behavior, not a system issue.
     
    Regards,
    Oussama Sabbouh
  • Suggested answer
    Rishabh Kanaskar Profile Picture
    6,213 Super User 2026 Season 1 on at
    Hi,
     
    Confirm if you need this behavior consistently. If yes, you must customize the posting routine to apply balancing account logic for Credit Memos.
    Alternatively, use a Payment Journal for refunds instead of relying on Credit Memo balancing.
    There is no known bug, it’s a functional limitation in standard BC.
     
    Thanks
    Rishabh
  • Suggested answer
    Valentin Castravet Profile Picture
    31,986 Super User 2026 Season 1 on at
    How did you create the credit memos? Were they entered manually, or did you generate them by using Cancel/Correct on the posted invoice? When you use Cancel/Correct/Create Corrective Credit Memo, Business Central copies the payment method code and the bal. account no. that were on the original invoice. It does not pull the current bal. account no. from the payment method.

    So if the original invoices were posted at a time when the payment method’s bal. account no. was blank, the corrective credit memos will also have it blank. My guess is that this is what happened to you.
     
     

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