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what causes some lines from general journal to not be sent to approval

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Posted on by CU20112316-1

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what causes some lines from general journal to not be sent to approval. This is using batch journal and no series

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Dynamics 365 Business Central

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Dhiren Nagar 2,876 Super User 2026 Season 1 on at

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Hi,

When you send General Journal Batch the batch is sent for approval not the lines. So 1 batch 1 approval. So if your lines is entered in the Journal batch without error and it has amount ideally it should be part of the batch which is sent for approval.

Using batch approval and no series does not affect the lines.

May be you can explain the issue you are facing to get more specific solutuon.

Regaeds,

Dhiren.

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OussamaSabbouh 11,401 Super User 2026 Season 1 on at

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Hello,

Some General Journal lines don’t go to approval because they’re simply not eligible: the line may already be approved/posted, have Amount = 0, miss required fields (Account No., Bal. Account, Posting Date), or fail workflow conditions (amount limits, user setup, journal template/batch filters). Approvals are line-based, so in the same batch some lines can qualify and others not. Reusing the same Document No. can also cause lines to be skipped. Not having a No. Series is not an issue for General Journal approvals.

Regards,
Oussama Sabbouh

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Nitin Verma 21,788 Moderator on at

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Hi,

Approval workflows rely on Document No., Lines without a Document No. are treated as incomplete, so Lines with empty Document No. are skipped

Check if you that scenario.

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RockwithNav 8,856 Super User 2026 Season 1 on at

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That's a very dynamic question to be answered my friend, there could be multiple reasons -

Are you using Batch Approval or Line Approval?

Possibility is you must be using line level approval, See the line for which system didn't do anything, could be the prerequisites are not fulfilling.

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YUN ZHU 98,287 Super User 2026 Season 1 on at

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Is there a filter on the page when you sent to approval?

Thanks.

ZHU

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Khushbu Rajvi. 21,573 Super User 2026 Season 1 on at

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Journal lines won’t go for approval if the workflow conditions don’t match. Please check the workflow conditions.

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Aman Kakkar 2,977 Super User 2026 Season 1 on at

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Hey @CU20112316-1,

Can you explain a bit about what is the exact scenario?

I guess if the Journal Batch workflow is enabled, then each of the entry should go for approval despite having any filters. You need to check your workflow if there are any conditions that are impacting the selection of lines.

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