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Small and medium business | Business Central, N...
Suggested Answer

Misallocation of qty in application worksheet

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Posted on by 538
Hi All,
 
I have a customer that uses lot tracking, and I have come across a scenario, that the qty gets misaligned on the lot numbers and we have to use the allocation worksheet to fix it. I think I managed to replicate what it is doing, but no idea what the next steps would be.
 
1. They process a sales order for a qty of 6. (they have 2 batches in stock Batch A for qty  4 and Batch B for qty 2)
2. They create a shipment and a pick, and pick both batches for a qty of 6.
3. For some reason, it seems like the despatch staff, then only ship 4 of the one batch (I am assuming they checked the pallet and couldn't see the other 2..... you would assume they would have shipped 6 right.
4. Batch B stays behind in the Shipping bin
5. When you next time want to pick stock, it shows that Batch A has 2 in stock and Batch B 0, but it should be Batch B to have 2 and batch A 0, cause they shipped that batch on the shipment.
6. Item ledger entries is incorrecting reporting the qty on hand on the incorrect lines.
 
Below are some screenshots:
 
A. This is what should be in stock:
 
 
B. This is what has been picked:
 
 
C. This is what has been invoiced to the customer:
 
 
D. This s what is now showing on the Application worksheet showing the mismatch:
 
 
E.  This is the applied entries on the Shipment of the 4 of the batch.
 
 
Has anyone else experienced issues like these?
 
I have the same question (0)
  • Suggested answer
    OussamaSabbouh Profile Picture
    11,101 Super User 2026 Season 1 on at
    Hello,
     
    What you’re seeing is typically warehouse vs inventory getting out of sync when you register a pick with lot numbers (moves stock into the shipping bin via warehouse entries) but then you only ship/post part of it, because reservations/lot tracking are fundamentally based on item ledger entries and only get fully synchronized during outbound posting/bin adjustment, not at bin/zone level on warehouse activity docs—so the “remaining” qty can look like it’s sitting on the wrong lot until you realign it; Microsoft’s own guidance is: if availability/warehouse quantities don’t line up, run Calculate Warehouse Adjustment to fix the misalignment, then redo the pick/ship flow (and process-wise, don’t leave leftover picked quantities stranded in the shipping bin without handling/reversing/moving them properly).
     
    Regards,
    Oussama Sabbouh
  • Suggested answer
    Dhiren Nagar Profile Picture
    2,784 Super User 2026 Season 1 on at
    Hi,
     
    This can be due to mismatched posting. Warehouse entries has not been good to the users and consultant for long time.
     
    You can use Physical Warehouse Inventory Journal to make the adjustments and then post the adjustments to Item journal.
     
     

    Tick the checkbox below to mark the answer as verified, if it helped resolve your question.

    Regards,
    Dhiren.
     
  • Suggested answer
    Touil Yahya Profile Picture
    220 on at
    Hi,

    This may be a posting issue. do you have any customizations affecting the posting process?

    To fix it, use the Physical Warehouse Inventory Journal to record the adjustments, then post them through the Item Journal. Refer to the link below for detailed steps. Count, adjust, and reclassify inventory - Business Central | Microsoft Learn

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