Dynamics Community Forum Thread Details

A/P Department pays certain invoices with the credit card. At the same time, we have recurring and small charges on Amex that no invoices are booked. Here is suggested approach to booking payments with invoices recorded in Business Central. I am leaning towards Option 1 in recording invoice payments proceeded thru credit Card. In the meanwhile, what are your suggestions to record small credit card charges without corresponding invoices?

Option 1: AMEX as a Bank / Credit Card Account	Option 2: AMEX as a Vendor
Concept	Concept
AMEX is treated as a bank (credit card liability) account. Paying a vendor via AMEX settles the vendor and transfers the balance to the AMEX liability account.	AMEX is treated as a vendor (creditor). Paying a vendor via AMEX creates a payable to AMEX.
Steps in Business Central	Steps in Business Central
Payment Journal: - Account Type: Vendor - Apply to invoice - Balancing Account: Bank Account – AMEX - Post journal	Payment Journal: - Account Type: Vendor (original vendor) - Apply to invoice - Balancing Account: Vendor – AMEX - Post journal - Pay AMEX separately
Accounting Entries	Accounting Entries
Invoice: Dr Expense / Asset Cr AP (Vendor) Payment via AMEX: Dr AP (Vendor) Cr Credit Card Liability (AMEX) Payment to AMEX: Dr Credit Card Liability (AMEX) Cr Bank	Invoice: Dr Expense / Asset Cr AP (Vendor) Payment via AMEX: Dr AP (Vendor) Cr AP (AMEX) Payment to AMEX: Dr AP (AMEX) Cr Bank
Advantages	Advantages
- Simple and intuitive - Natural credit card logic - Easy reconciliation	- Full liability visibility - AP aging available - Better control for high volumes
Limitations	Limitations
- No AP aging for AMEX - Less structured control	- Slightly more complex - Less intuitive conceptually

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