web
You’re offline. This is a read only version of the page.
close
Skip to main content

Notifications

Announcements

Sign Up for Ask a Community Pro Today!
Introducing our New Video Series: Community Spotlight
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / on Cancelling an appro...
Small and medium business | Business Central, N...
Answered

on Cancelling an approval request on a PO the archive versions increases to 1

(0) ShareShare
ReportReport
Posted on by Indira88 980

Hi All,

Whenever we cancel the request for an approval request the no. of archived versions increases to 1.

Is this a bug ?if yes how could this be mitigated. I need your suggestions.

pastedimage1614959187953v1.png

Regards,

Indira

I have the same question (0)
  • Suggested answer
    Community Member Profile Picture
    Community Member on at

    Indira,

    I believe this is the out-of-the-box functionality as the Document Status, when cancelled, is set to Open and when a Document Status is updating it will create an Archived version. This is the Archive feature in that a version is created when changing the status.

    Hope this helps.

    Thanks,

    Steve

  • Verified answer
    Indira88 Profile Picture
    Indira88 980 on at

    Steve,

    Thanks for this.

    So in this case when an approval is being canceled the status is changing that is okay, but the version should not increment because it is a cancellation.

    If I have got the idea correctly.

    Also I was traversing through the code I see functions being called on cancel but I am unable to get to the point where the status is being changed.

    Your help is needed.

    Regards,

    Indira

    [quote user="Indira88"]

    Hi All,

    Whenever we cancel the request for an approval request the no. of archived versions increases to 1.

    Is this a bug ?if yes how could this be mitigated. I need your suggestions.

    pastedimage1614959187953v1.png

    Regards,

    Indira

    [/quote]

  • Suggested answer
    Community Member Profile Picture
    Community Member on at

    Indira,

    I am not a developer so I will defer to colleagues on this forum who can help here.

    Thanks,

    Steve

  • Verified answer
    Indira88 Profile Picture
    Indira88 980 on at

    Steve,

    I just found out. Thanks for the help.

  • Verified answer
    Marco Mels Profile Picture
    Marco Mels on at

    Hello,

    Could you please share final outcome of this request with the other members of this forum.

    Thanks.

  • Indira88 Profile Picture
    Indira88 980 on at

    Hi All,

    The solution was

    on cancelation I set a value that was global in a codeunit

    On Status Change to Open I added a piece of check 

    if onCancel = False then

    begin

    Call Archive function

    end;

    in case of doubts let me know

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

News and Announcements

Sign Up for Ask a Community Pro Today!
Introducing our New Video Series: Community Spotlight

Quick Links

Responsible AI policies

As AI tools become more common, we’re introducing a Responsible AI Use…

Congratulations to our 2025 Community Spotlights

Thanks to all of our 2025 Community Spotlight stars!

Congratulations to the December Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Small and medium business | Business Central, NAV, RMS

#1
OussamaSabbouh Profile Picture

OussamaSabbouh 2,069

#2
Dhiren Nagar Profile Picture

Dhiren Nagar 1,222

#3
YUN ZHU Profile Picture

YUN ZHU 1,033 Super User 2025 Season 2

Last 30 days Overall leaderboard

Featured topics

Product updates

Dynamics 365 release plans