Microsoft Dynamics GP (Archived)

Inactive Vendors

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Posted on by Raja Aurongzeb

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Trying mark Inactive to one vendor in vendor card, but following message appeared:

"THIS VENDOR HAS ASSIGNED TO A PURCHASE ORDER OR AN UNPOSTED RECEIPTS. THE STATUS CAN'T BE CHANGED TO INACTIVE"

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Mahmoud Saadi 32,738 on at

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Check the knowledge base Article ID: 2601436

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L Vail 65,271 on at

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The message is correct. You can only inactivate a vendor if it has no current or unposted transactions, and no 1099 amounts. You could put the vendor on hold, which will prevent you from paying them or applying credits, but you could still create transactions. You may need to use a little VBA magic to prevent folks from using that vendor until you can inactivate it.

Kind regards,

Leslie

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Todd Froemming on at

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If you are using Project Accounting, another possibility that will cause this is:

One of the steps to configure Project Accounting for this purpose of expense reimbursement involves setting up an employee card for the vendor. In the employee card, there is a Project option button. In this option window, “Files Employee Expenses” needs to be checked. In order to inactivate a vendor, the “Files Employee Expenses” needs to be unchecked. Once this is done, the vendor card will allow the selection of “Inactive”. (Inactivating the employee in the Employee Card does not fix this issue).

The same situation would occur for all vendors (not just 1099) and employees that are reimbursed for expenses using this feature of Dynamics GP Project Accounting, since they would need the Employee/Vendor relationship set up exactly the same way.

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Bill Campbell 12 on at

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Have you been successful in getting this matter resolved?

If you still need assistance, please post some additional details as this may help someone resolve your problem.

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Jamie of NJX 12 on at

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Hi Leslie,

Do you happen to have or know of anyone who might have VBA code to disallow the user of entering a vendor that is on hold?

Thanks!

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