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Small and medium business | Business Central, N...
Suggested Answer

Seeking Solutions for Restricting Email and Printing in Approval Workflows

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Hello,

We are currently facing a challenge with the approval workflow for purchase orders in our system. We have successfully implemented an approval workflow that mandates approvals before purchase orders can be posted. However, we've encountered a situation where users are able to bypass this approval process by either emailing or printing the orders directly, which undermines the integrity of our approval workflow.

From our preliminary research, it seems like custom development might be the only solution to restrict these actions (emailing and printing) until an order has been officially approved. Before we commit to this route, we're reaching out to see if there might be alternative methods or workarounds available that we haven't considered yet.

If anyone has encountered a similar issue or has insights into potential solutions, your guidance would be greatly appreciated. We're open to exploring all options to ensure our approval process is adhered to without exceptions.

Thank you in advance for your help and suggestions.

I have the same question (0)
  • Suggested answer
    Valentin Castravet Profile Picture
    31,842 Super User 2026 Season 1 on at
    There's nothing out of the box I can think of that can do this. Custom development is the only solution.
     
     
    Valentin Castravet
    Zander ERP Services
  • Suggested answer
    YUN ZHU Profile Picture
    97,374 Super User 2026 Season 1 on at
    Hi, do you mean the order will be automatically released when the user prints or sends an email?
    For example,
     
    I simply tested it and no such problem occurred. The status will still be verified before posting.
     
    Hope this helps.
    Thanks.
    ZHU

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