Small and medium business | Business Central, N...

GL Entries Showing Warehouse User ID During Sales Invoice Posting

(6) Share

Report

Posted on by Sumit Singh

11,757 Super User 2026 Season 1

Hi Experts,

We have a scenario where a warehouse user’s ID is appearing on GL entries during sales invoice posting. Permissions have already been restricted, and the User Setup is configured with “Prohibited” for Sales Invoice posting policy. There is no customization as far as we can verify.

Could anyone advise if we are missing something or suggest what else to check?

Categories:

Dynamics 365 Business Central

I have the same question (0)

All responses (5)

Answers (0)

Suggested answer

OussamaSabbouh 12,803 Super User 2026 Season 1 on at

Like (3)

Report
Copy link

Link copied!

Hello,

How is the sales invoice posted, manually, automatically after shipment, or via a job queue?
Does the warehouse user post warehouse shipments or run background tasks?
Is any integration or API using that user’s credentials?
Does this happen for all invoices or specific ones?
What does the G/L Register or Change Log show for that entry?

Regards,
Oussama

1 people found this reply helpful.

Was this reply helpful? Yes No
Sumit Singh 11,757 Super User 2026 Season 1 on at

Like (4)

Report
Copy link

Link copied!

Hi @OussamaSabbouh,

i am trying to answer above questions as below;-

User is posting sales invoice manually however user is of finance team not from the warehouse team,

Yes, user post warehouse shipments (no background tasks)

No Integration or API used.

Few specific invoices but don't know the difference with other invoice as already compared.

we have not enabled change log for g/l entry, i think it's not recommended as well.

Was this reply helpful? Yes No
Suggested answer

Aman Kakkar 2,977 Super User 2026 Season 1 on at

Like (2)

Report
Copy link

Link copied!

Hi Sumit,

Since the warehouse user posts the warehouse shipments, it’s likely that the user ID from that shipment is being carried forward to the subsequent invoice posting. Business Central can retain the “User ID” from the shipment document when the invoice is created and posted later by another user.

Can you confirm this by checking the User ID field on the related posted shipment and comparing it with the G/L Entry?

Hope this helps.

Aman K

Was this reply helpful? Yes No
Suggested answer

OussamaSabbouh 12,803 Super User 2026 Season 1 on at

Like (2)

Report
Copy link

Link copied!

Hi Sumit,

What about g/l register, is it the same?

As you said its not recommended to enable change log for the whole table but we can enable it for dome fields in that case

Regards,

Oussama

1 people found this reply helpful.

Was this reply helpful? Yes No
Suggested answer

Rishabh Kanaskar 6,219 Super User 2026 Season 1 on at

Like (2)

Report
Copy link

Link copied!

Hi,

I’m not entirely sure, but I’ve read and seen references suggesting that when a warehouse user posts a shipment and the sales invoice is posted immediately after, Business Central may carry over the session context. This can result in the warehouse user's ID appearing in the G/L Entry.

Thanks

Rishabh

Was this reply helpful? Yes No