How to Process an Advance Payment by Check

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Posted on by Greg Frazier

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I thought this would be easy but... Here's the question: How do you generate a single advance check where it shows as a debit balance in the vendor's account? And then at a later date, the vendor's invoice is received and applied to the check that was cut in advance? We want to cut the check through the system, not write it manually.

Thanks.

Greg F.

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Greg Frazier 685 on at

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Re: Re: How to Process an Advance Payament by Check

Thanks Victoria. That's just what the client needed! Should this solution be posted on Knowledge Base?

Greg
Victoria Yudin 22,766 on at

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Re: How to Process an Advance Payament by Check

Greg,

Here are the steps:

Go to Transactions > Purchasing > Edit Check....create a check batch (or use an existing one), pick the Vendor and type in the amount you want to pay them into the Unapplied box. When you print the check it will say 'prepayment' on the check stub instead of the invoice number. When you post it, this will show up as a 'negative' amount you owe the vendor.

Later, when you post the vendor invoice, go to Transactions > Purchasing > Apply Payables Documents, bring up the vendor, find the check and apply it to the invoice.