3 status of documents in Receivables and Payable - Work, Open, History

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I have a query regarding the 'Work' status of a document.

Since the status of a 'Work' document is as good as 'Not yet Posted' what would be it's effect Customer's statement of account. Would I be able to edit this 'Work' document. If I make a Receipt for this customer, would I be able to Apply this 'Work' document, if yes, then how ?? since this document is not yet Posted [Open]

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Bill Campbell 12 on at

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If a document is in WORK status, you are correct it is not yet posted. And unless I missed something over the years, you can not apply a 'payment (say) ' against something in work. You would have to open the (in work) document and edit it there.

Is there a reason you can not POST the document and move it to OPEN status?

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Community Member on at

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Bill, thanks for your reply.

First, to answer your question - Yes, I can POST the document and move it to OPEN status.

But then another question pops in my mind.

If the document is not POSTED [it is in WORK status]:

1) Then technically (and speaking in accounting terms also) it does not have a Financial effect (since it cannot be applied against a Receipt). It is as good as saying that it has been SAVED not yet POSTED to the ledgers.

2) If the above is true, then why should a WORK status document display in the Customer's outstanding and account ledger reports ???

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Justin Thorp 2,265 on at

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Hi,

1.) You are correct...and...

2.) You are thinking correctly...a WORK document shouldn't/won't appear on the customers balance (statements/aged TB, etc...) and it won't show on the ledgers.

So to continue, I think, with Bills thought...if there is no reason not to post the document...then post the document, and then you'll see the balances on the customer and in the GL :)

Thanks,

Justin

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Community Member on at

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Justin, point noted with thanks.

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Community Member on at

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But then just to take matters little further.

Below applies only for cash customers.

A WORK document can be printed and it can also be edited [correct me if I am wrong]

1] Now suppose I save and print an invoice of $550 in WORK mode and give to the customer.

2] Then I edit the invoice to $500 and save it in OPEN mode

3] Since the customer gets the invoice for $550, he pays cash $550. On receiving cash from the customer, I do the same with the Cash Receipt, what I had done for the Invoice, but this time I do it in the reverse order. I save and print the Receipt of $550 in WORK mode and give it to the customer.

4] Then I edit the Receipt to $500, apply the invoice of $500 and save it in OPEN mode.

5] $50 can be pocketed.

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Tuba Olkun 40 on at

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Hi.. Where can I see the documents with work status?

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VInquiry 20 on at

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Documents in Work status do not affect the Customers Statement. You can edit documents in Work Status. You can only apply a Cash Receipt against a posted Sales Document. Let me know if you have additional questions.

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Tuba Olkun 40 on at

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Thanks. Is there a way I can run a report for the documents with work status?

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