web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Small and medium business | Business Central, N...
Answered

Approvals by PO line

(5) ShareShare
ReportReport
Posted on by 512

Has anyone implemented a way in BC to route approval requests based on line‑level department or dimension values? I’m also trying to determine whether it’s possible for users to approve only the portions of a purchase order that relate to their own department, rather than having to approve the entire PO.

Because BC bases approval routing on the total PO amount, lower‑level approvers rarely see requests—they’re always bypassed since the full document amount exceeds their approval limits.

If you’ve found a workable approach or customization for handling line‑level approvals or department‑specific approval routing, I’d appreciate any insights.

Thanks

I have the same question (0)
  • Verified answer
    OussamaSabbouh Profile Picture
    16,916 Super User 2026 Season 1 on at
    Hello,
     
    Not possible out-of-the-box. BC approvals are document-level only and always use the total PO amount.
     
    No line-level or dimension-based approvals in standard BC.
     
    Partial approvals per department are not supported.
     
     
    What actually works
     
     Best practice: enforce one department per PO (or auto-split POs by dimension).
     
     Custom dev: build your own approval logic reading Purchase Lines + Dimensions (complex, replaces standard approvals).
     
    Process workaround: approve via requisitions first, then create the PO.
     
    IVs: some extend approvals, but still not truly line-level.
     
     
    Bottom line If lower-level approvers must approve their own department spend, split the PO. Anything else is customization.
     
    Refs:
    https://learn.microsoft.com/en-us/dynamics365/business-central/workflow-approval
    https://learn.microsoft.com/en-us/dynamics365/business-central/across-how-to-set-up-approval-users
     
    Regards,
    Oussama Sabbouh
  • Verified answer
    YUN ZHU Profile Picture
    101,600 Super User 2026 Season 1 on at
    In a standard Business Center, only the General Journal has line-level approval; you can refer to the standard code.
     
    Thanks.
    ZHU

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Introducing the 2026 Season 1 community Super Users

Congratulations to our 2026 Super Stars!

Meet the Microsoft Dynamics 365 Contact Center Champions

We are thrilled to have these Champions in our Community!

Congratulations to the April Top 10 Community Leaders

These are the community rock stars!

Leaderboard > Small and medium business | Business Central, NAV, RMS

#1
OussamaSabbouh Profile Picture

OussamaSabbouh 2,382 Super User 2026 Season 1

#2
YUN ZHU Profile Picture

YUN ZHU 1,625 Super User 2026 Season 1

#3
AndrewThomas81 Profile Picture

AndrewThomas81 1,376

Last 30 days Overall leaderboard

Featured topics

Microsoft Training Manuals

Product updates

Dynamics 365 release plans