Business Central’s timesheet functionality works differently from SAP, so here’s a clear explanation:
1. Double-Entry for Timesheet Postings
When you post timesheets, BC posts two sides:
> Debit > Project (Job Ledger Entry) or Resource Ledger Entry, depending on setup.
> Credit > Balancing Account (often a Payroll Clearing or Internal Cost account).
Yes, you can control the credit side:
> Use Resource Posting Groups to define the G/L accounts where the credit is posted.
> You can set up multiple Resource Posting Groups for different pools of employees (departments, teams) so that credits post to different accounts automatically based on the resource.
> You can also assign Default Dimensions (like Department or Project) to each Resource or Resource Group, this ensures every timesheet posting automatically carries the right dimension codes for reporting.
So yes, you can tailor postings by team/member using Resource Posting Groups + Default Dimensions.
2. Multiple Approvals / Approval Flexibility
> Standard BC allows only one approver per timesheet. If the approver is absent, you must reassign or substitute them. However, there are solutions:
> Substitute Approvers: In Approval User Setup, you can assign a substitute approver who can approve timesheets when the main approver is away.
> Workflow with Multiple Approvers: You can configure an approval workflow (instead of the simple approver setup) that allows for multiple approvers or sequential approvals based on rules (amount, resource group, etc.).
> If you need advanced approval chains (e.g., team lead + project manager approval), this may require workflow customization or an ISV app.
Thanks
Rishabh
