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Small and medium business | Business Central, N...
Answered

Manual numbering posted invoices

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Posted on by 130

Hi,

I need to use manual numbering for sales invoices. I can do this when I enter the sales invoice, but as soon as it is posted it is given an automatic number.

Is there any way to enter manual numbers for posted sales invoices?

  • Samantha73 Profile Picture
    2,925 on at
    RE: Manual numbering posted invoices

    There is only one method as per YUN ZHU. I'd recommend proper customisation to handle this as there are a few considerations involved including duplicate validation and cancel/reverse or you might end up with a mess

  • Suggested answer
    YUN ZHU Profile Picture
    84,274 Super User 2025 Season 1 on at
    RE: Manual numbering posted invoices

    Hi, please try to use Posting No. field in Sales Order or Sales Invocie.

    pastedimage1642552009137v1.png

    pastedimage1642552185980v6.png

    For example:

    pastedimage1642552074236v2.png

    pastedimage1642552098201v3.png

    pastedimage1642552121718v4.png

    pastedimage1642552128717v5.png

    Hope this will help.

    Thanks.

    ZHU

  • Suggested answer
    JAngle Profile Picture
    95 on at
    RE: Manual numbering posted invoices

    Check the sales & receivables setup page. That defines which number series are in active use. I suspect you have the same one in the open and posted invoices, hence it keeping the same value

  • André Arnaud de Calavon Profile Picture
    295,261 Super User 2025 Season 1 on at
    RE: Manual numbering posted invoices

    Hi Crawlenj,

    Your screenshots are not from a Dynamics 365 Finance, but it is about Dynamics 365 Business Central. You posted your question in the wrong forum. I will request to move this question to the correct forum.

  • crawlenj Profile Picture
    130 on at
    RE: Manual numbering posted invoices

    Hi Frank,

    That's really weird. It works ok in the Test company. Here's the no series in Test:

    8865.No-Series-in-Test.PNG

    Here's a test sales invoice:

    6138.Option-on-posting-invoice.PNG

    And then the posted invoice:

    2526.Posted-sales-invoice.PNG

    However, this isn't what happens in the live company. Here are the number series settings for the live company:

    7651.No-Series-in-Live.PNG

    Are there any other settings elsewhere that I need to change do you think?

  • Frank Hamelly | MVP, MCP, CSA Profile Picture
    46,527 Super User 2025 Season 1 on at
    RE: Manual numbering posted invoices

    Can you post a screenshot of the setup of the Number sequence for Sales invoices?

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