I have a client that did the following:
- Entered invoice for Vendor ABC in the amount of $8500 (dr. Expense, cr. AP)
- For some reason, they decided to enter a Decrease Adjustment in the amount of $8500 (dr. Prepaid, cr. Cash). This transaction is reconciled in BR.
- Then, they issued a check in the amount of $8500 and applied to the open invoice of $8500 (dr. AP, cr. Prepaid) apparently to offset the DAJ
- So now I have a reconciled DAJ for $8500 and an UN-reconciled AP Check in the mount of $8500
- Based on the fact that they modified the account distribution in the AP check to offset the DAJ, I don’t know how to correct to make sure AP is right and get that check reconciled without throwing off the Checkbook balance.
I feel like this is going to require some tricks…
- Should I void the DAJ (I am not sure if this is possible), then void the check and issue a new check correctly offsetting the correct GL accounts?
Additionally, these transactions were done in March and April of 2012.
Any help is GREATLY appreciated.
Thanks.
Jim
