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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Aged creditor report a...
Microsoft Dynamics GP (Archived)

Aged creditor report at historic date

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Posted on by tuloula

Hi,

I am looking for a way of running an aged creditor report at a historic date, which picks up changes made after that date but only those relating to documents with a document date before then.

So for example, if I were to run the report as at 30 June 2010, I would want it to pick up all documents with a document date prior to 30 June, even those posted after 30 June. I would not want it to pick up any documents with a document date after 30 June.

If I run the Aged Trial Balance as at 30 June it picks up all documents posted up to today's date, including those with document dates after 30 June . So this report doesn't help.

If I run the Historical Aged Trial Balance it only picks up documents posted before 30 June - those posted after that date but with a document date before it are excluded.  So this report also doesn't help.

Any help would be much appreciated! Thanks

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  • Victoria Yudin Profile Picture
    Victoria Yudin 22,769 on at

    It sounds like there are 2 separate questions here:

    1. Which report to run?  To do anything historical, ie, not as of right now, you should be running the Historical Aged Trial Balance.  Any non-historical report (like the Aged Trial Balance) will not accomplish what you need.  

    2. How to get the data you need to show up?  There is an option on the Historical Aged Trial Balance report to Select Transactions For Report Using: GL Posting Date or Document Date.  From your post, it sounds like the transactions that you want to show have a document date that is different from the GL Posting Date  (so the Document Date may be prior to June 30, 2010, but the GL Posting Date is after June 30, 2010).  In this case, if you want to show transactions with a Document Date of June 30, 2010 or prior, you will need to select the Document Date choice for this option.

  • Verified answer
    Richard Whaley Profile Picture
    Richard Whaley 25,195 on at

    This would require a custom report.  Most reports in GP cut off all documents (invoices, debits, credits, payments, et cetera) either by the doc date of the individual document (for example the payment document date, not the original invoice date) or the GL Posting Date.

  • tuloula Profile Picture
    tuloula on at

    Many thanks both for your responses - I am looking into trying to make Victoria's suggestion work, however as we use "document dates" in the purchase ledger that are sometimes different to the "transaction dates" in the nominal ledger, there is some reconciliation to be done!

  • Verified answer
    Victoria Yudin Profile Picture
    Victoria Yudin 22,769 on at

    There are 2 purposes for the Historical Aged Trial Balance report:

    1. Reconcile to the General Ledger: for this you want to make sure to print the report using the GL Posting Date selection under "Select Transactions For Report Using".

    2. See the true aging of payables or receivables as of a particular date: for this you want to make sure to print the report using the Document Date selection under "Select Transactions For Report Using".  

    If you enter transactions with document dates that are different from the GL posting dates, the two selections described above will produce reports with different totals, so you have to make sure that you are printing what you need, depending on the task required.  To make sure that we're using the same terminology when we talk about dates, you may want to refer to this blog post: victoriayudin.com/.../whats-with-all-these-dates.

  • tuloula Profile Picture
    tuloula on at

    Hi Victoria,

    Many thanks for this very useful information - I have changed the report to sort by posting date and it now seems to reconcile to the general ledger so I think I've got what I was after!

    Your help is much appreciated.

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