Vendor Bill reminders

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Posted on by djstearns

I work at a very agile mid-large size company and have vendors that send us invoices every month.

Without comment to the obvious control issues, sometimes there are invoices that are missed for months at a time. Is there a way to set up some sort of vendor bill reminder for particular vendors (not a fixed amount) in dynamcis GP? I am certain there must be something--if anyone could point me in the right direction I would be very appreciative!

Thank you!

Derek

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Re: Vendor Bill reminders

Have you looked at setting up a reminder to trigger monthly?

Warren

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djstearns 90 on at

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Re: Vendor Bill reminders

The issue is not of an outstanding invoice. The issue is that, sometimes, invoices are lost in transit to our GL team. I think the option to have some sort of vendor scheduler/query would be optimal if it were easier to edit and add these queries in. As is, I do not have access to set these queries up.

Thank you for your suggestions.

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Frank Hamelly | MVP... 46,615 Super User 2025 Season 2 on at

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Re: Vendor Bill reminders

Another option would be to use Business Alerts with a SQL query that would apply to a Class of vendors such that if no invoice had been posted in the last X days, a business alert email could be sent to the appropriate people.

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Dan Liebl 7,320 on at

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Re: Vendor Bill reminders

Are you stating the invoices do not get entered into GP for payment? Is it a monthly such as always due on a particular day? If so, recurring batches would be a way to keep track. You would have to build a process around editing the batches. When I was at a company (in previous life :) ), I would create a batch with the day I needed to post/pay so I knew when they would need to be processed. Everything due on the 1st would get a batch ID of 1 and so on... Hopefully I understood your question correctly.

Dan Liebl, CMA CPIM | Senior Consultant | OTT,Inc | DLiebl@OTT-inc.com

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Richard Wheeler 75,848 Moderator on at

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Re: Vendor Bill reminders

There is a great product from www.EIDYNAMICS.com. You can set up a query and email any type of report or reminder you want to any one you want based on that query. You can send an email to your AP clerk reminding them that it is time to pay this list of vendors.

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Mike Smith 6,840 on at

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Re: Vendor Bill reminders

Have you explored your options with SmartList or SmartList Builder?

There is a standard "Overdue Invoices" in SmartList.

Filtering on select Vendors (unless one at a time), isn't great within SmartList, so the possibilities of SmartList Builder is more promissing as you have the ability to add these Vendor ID values to a restriction/filter list.

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