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Small and medium business | Business Central, N...
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Donated Inventory Items

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Posted on by 40

Working with a charity we often receive donated or Gift in Kind inventory items.  The items must be valued upon receipt, which eventually leads to a Posted Purchase Invoice with $ value.  However, we never pay this Invoice.  A Credit Memo option seems to imply there was something wrong or deficient with the goods received. Is there a better process to remove the balance owed to the vendor?

Linda Robinson

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  • Suggested answer
    JAngle Profile Picture
    133 on at

    Use a payment method code that has a balancing account assigned to it. That then assumes all invoices with that payment are closed on posting. This should help with setting it up: docs.microsoft.com/.../finance-how-to-settle-purchase-invoices-promptly

  • Verified answer
    Teddy Herryanto (That NAV Guy) Profile Picture
    14,284 Super User 2025 Season 2 on at

    Just do normal payment to that invoice, but instead of using your cash or bank, you use the GL Account for donation.

    If you want to do it automatically, setup the payment method with the balancing account. When you use that payment method, the payment will be to that balancing account will be triggered automatically when you post the invoice.

  • LindyLou Profile Picture
    40 on at

    Thank you!  Very helpful indeed.

  • LindyLou Profile Picture
    40 on at

    Thank you!  Your answer has been very helpful.

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