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Comments Action - Identify if Comments exist in table record

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Posted on by ME-31032107-0

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In various pages (Customers, Vendors, Sales/Purchase Orders), comments are being maintained in the various Comments Actions. But you cannot tell if Comments exist unless you open up the Comments Sheet. Is there a way to modify the Comments Caption to appear differently if Comments actually exist.

For example, in Dynamics GP & SL, the comments button has horizontal lines if comments exist, none if empty.

I know a field can have a different font color based on conditions, but can the same be done for an Action Caption? Or maybe change the Caption to "COMMENTS" when data exists?

Or, can I hide the existing Comments actions, create a new one on each page, and make the Image conditional depending on if data exists or not? I see in the App Action Icons page (https://bcicons-g9hhcpg4fqatfmbj.z01.azurefd.net/) there is an empty Comment (Comment) and a Lined Comment (ViewComments).

Thanks.

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Dynamics 365 Business Central

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Valentin Castravet 30,267 Super User 2025 Season 2 on at

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Comments Action - Identify if Comments exist in table record

As far as I know, the icon is static and can’t be changed, though other users might have different ideas.

An alternative is to create two actions with different icons and control their visibility based on whether comments exist. This would make the icon appear dynamic.

However, a simpler approach would be to add a Comments FlowField on the document header, a Yes/No field that indicates whether comments exist, similar to many standard fields, see the example below:

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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YUN ZHU 93,689 Super User 2025 Season 2 on at

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Comments Action - Identify if Comments exist in table record

Hi, You can add a Flowfield and display "Yes" if it exists. It's not difficult. However, it does require a little simple customization.

PS: Dynamics 365 Business Central: FlowFields (Sum, Average, Exist, Count, Min, Max, Lookup)

https://yzhums.com/5802/

Thanks.

ZHU

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