Microsoft Dynamics CRM (Archived)

how can we Optimized data from ms crm 365

(0) Share

Report

Posted on by amity

202

Hello Every one ,

Question1- how can we Optimized data from ms crm 365

Question2- As i have i have two instance type Production and sandbox(for development).

and my total uses becomes more then 54% ..and we do not have much data in instance but still there is showing uses of 54% .

can please tell me what best we can do to optimized data and make free spaces ..

Question3-

this is production instance ..what this options all about.

Question4-

This is sandbox instance ..what this options all about.

Question5- and also can i remove or delete everything from Sandbox and can we copy everything fresh from Production to sandbox

i mean replicate everything same from production to sandbox...

Question6- and what an all possibility to clear unnecessarily data from the instance to make free spaces ..

please help my queries .

thanks

amit

Email-amitamity81@gmail.com

*This post is locked for comments

I have the same question (0)

All responses (3)

Answers (1)

Suggested answer

Alex Fun Wei Jie 33,628 on at

Like (0)

Report
Copy link

Link copied!

Hi,

below article is very useful in your scenario, use his suggestion to identify which table acquire most of the storage first.

[View:https://community.dynamics.com/365/b/learncrminfingertips/archive/2018/09/13/save-dynamics-crm-online-storage-space]

Was this reply helpful? Yes No
Verified answer

Kokulan 18,054 on at

Like (1)

Report
Copy link

Link copied!

Hi Amity

The answer for question 1: You will have to develop a plan as to how you are going to clean up storage and please see the methods below and follow the link below for full details of steps.

Method 1: Delete bulk email and workflow instances using a bulk deletion job
Method 2: Evaluate and delete suspended workflows
Method 3: Remove email attachments using Advanced Find
Method 4: Remove email messages with attachments using a bulk deletion job
Method 5: Remove notes with attachments using Advanced Find
Method 6: Remove notes with attachments using a bulk deletion job
Method 7: Remove bulk duplicate detection jobs and associated copies of duplicate records
Method 8: Delete bulk import instances using a bulk deletion job
Method 9: Delete bulk deletion job instances using a bulk deletion job
Method 10: Delete audit logs

https://docs.microsoft.com/en-us/dynamics365/customer-engagement/admin/free-storage-space

Answer for Question 2: We all so have the same issue. Most of the storage space is not consumed by your data. It is consumed by audit logs, email, notes attachments, and system job and workflow sessions and logs. You will have to have a routine maintenance job or plan to clean these to free up storage using methods described in Answer 1.

You can use the Power Admin Center Analytics page to see which entities are taking up the most storage space, it will most likely not your data entity it's the above-mentioned entities. Please see the following link to see how you can check this in power admin centre

https://blogs.msdn.microsoft.com/crm/2018/09/25/introducing-the-power-platform-admin-center/

The answer to Question 3: Please see below screenshot and also follow the links below for more details

https://docs.microsoft.com/en-us/dynamics365/customer-engagement/admin/manage-online-instances

https://docs.microsoft.com/en-us/dynamics365/customer-engagement/admin/edit-properties-instance

https://docs.microsoft.com/en-us/dynamics365/customer-engagement/admin/new-instance-management

docs.microsoft.com/.../copy-instance

The answer to Question 4: Please see below screenshot and also follow the links below for more details

docs.microsoft.com/.../delete-instance

https://docs.microsoft.com/en-us/dynamics365/customer-engagement/admin/manage-sandbox-instances

The answer to your question 5: Yes. If you copy your production to Sandbox, everything in your sandbox will be deleted. Your sandbox db will be deleted and a new db will be created. You do not have to delete or reset first to copy your production. If you just copy production to sandbox it will handle all for you.

https://docs.microsoft.com/en-us/dynamics365/customer-engagement/admin/copy-instance

The answer to your question 6: As explained in Answer 1 and 2, you have to follow these steps to clean up space and also make sure you have a routine maintenance plan to do these cleanups because as users use the system, data in above mentioned entities will build up. If you do not do the cleanup, eventually your storage will hit 100% and at that point, all instances in your tenant will be made read-only. Users will not be able to make any updates or changes to data.

Hope this helps

Was this reply helpful? Yes No
amity 202 on at

Like (0)

Report
Copy link

Link copied!

thanks for reply brother ...it helped me

Was this reply helpful? Yes No