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Vendor amounts

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Posted on by Max Barker

Hi All,

We're trying to automate our purchasing, but we're still facing some challenges. Some vendors require a minimum value to process the order. At the moment we're using the comment section to fill in these requirements, but there must be another way in Business Central.

What are your ideas/solutions on this matter?

The requirements we're facing are as followed:

Minimum order value
Free transport if order reaches a value
Order via webshop, mail or EDI

Hope some of you have better solutions for us, rather then using the comment section.

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Dynamics 365 Business Central

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Adis 6,399 Super User 2026 Season 1 on at

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Moved to SMB BC forum.

Kind regards, Adis

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Gerardo Rentería Ga... 25,545 Most Valuable Professional on at

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Hi, good day
I hope this can help you, and give you some hints.

Solved: Inserting Purchase Invoice Header and Multiple Lines via API

Best Regards
Gerardo

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OussamaSabbouh 10,875 Super User 2026 Season 1 on at

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Hello,

Business Central has no built-in vendor fields for minimum order value, free freight threshold, or required order method.
The best solution is to add a few small custom fields on the Vendor Card (Minimum Order Amount, Free Freight Amount, Order Method) and add simple validation on Purchase Order Release to enforce the rules.
This avoids comments and gives clean automation.

Regards,
Oussama Sabbouh

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Pallavi Phade 5,292 Super User 2026 Season 1 on at

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Namaste @Max Barker

The above requirement is not met in standard BCE . You need to do customization . This is not done for any of our customers .

I'm just thinking Aloud ! IF you feel it meets functionally do it in sandbox !!

1)Create Checklist Master contiaining below feilds and Vendor No , Effective Date

1.1 Vendor No

1.2 Effective Date

1.3 Minimum Order Value

1.4 Free Tranportation Value Limit

1.5 Boolean Field :Order , Mail

2)Create Checklist Page covering the above fields

3) Whenever Purchase Order is raised , Write validation script to meet above demands

4) In case of new requirment , you can add new fields and checklist . Effective date will help you in case of amendment or changes in policy 5) IF above validation works then proceed with processing of Purchase Order

if you feel this helped , Please mark as "Verified"

Regards

Pallavi Phade

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Jainam M. Kothari 15,666 Super User 2026 Season 1 on at

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Hello,

Instead of using comments, you can manage vendor-specific conditions in Business Central by creating a structured setup: add custom fields or a linked table for minimum order value, free transport threshold, and preferred order method; implement validation logic on purchase orders to enforce these rules; use workflows for approvals when conditions aren’t met; and configure alerts or reports to help buyers optimize orders.

This approach keeps data organized, automates compliance, and streamlines purchasing without manual checks.

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Valentin Castravet 31,935 Super User 2026 Season 1 on at

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As mentioned there's nothing out of the box that would meet those requirements, but you can add 3 simple fields to the vendor card/purchase order header to store that information.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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Rishabh Kanaskar 6,213 Super User 2026 Season 1 on at

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Hi,

Business Central does not have a built-in feature for vendor minimum order value or free transport thresholds. Custom extension is the cleanest solution for enforcing minimum value and free transport rules automatically.

Thanks

Rishabh

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