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Small and medium business | Business Central, N...
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Check Ledger Entry - Void/Delete

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Posted on by 84

I have a Check Ledger entry for an Electronic Payment that created when we ran the Payment Journal process to "Export..." which generates the Remittance Advice file and assigns a "Check No." It currently shows a status of "Exported" but not "Posted." So without it being posted, I can't Void it. Is there a way to force post that transaction so that I can Void it?

This problem was created when we incorrectly included the payment line in the payment journal, ran the Export... creating the Remittance Advice file, but we did not want to make that payment. I realize that I performed steps that are not the correct way to handle this, but in order to remove that payment so that it didn't create a vendor ledger, detailed vendor ledger, general ledger, and show up in the Generate EFT File, I used a configuration package to open the payment journal lines, manually changed statuses of "Check Printed" to "No" and removing subledger application values. Reuploaded the Configuration Package data and then deleted the payment journal line prior to posting the other correct payments. The item still showed up in the Generate EFT File page, but we unchecked it in order to not produce a payment line in the bank file, and deleted it from that Generate EFT File page.

Again, I know this wasn't the proper process, but back to paragraph one, does anyone have a solution to clear that "Exported" but not "Posted" check ledger entry? 

Thanks!

Stephen

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  • Suggested answer
    Alessandro Vannini 1 Profile Picture
    Microsoft Employee on at

    Hello Stephen

    if I get  you correctly you need first to void the export payment  using the void button in this way you can remove the exported payment

    If I'm correct after you can also void the check even if is not yet posted, you need to check if you have a check mark in the  check printed field, after you have printed you can void it.

    Hope this help

  • Suggested answer
    Community Member Profile Picture
    on at

    Stephen,

    Sadly, I know of no way to Void the Exported Electronic Payment, except in the Spain Version. I am not sure if in the future Microsoft will include this functionality to all versions but that would be a nice idea to submit.

    The best I can offer is what I tell others... Continue processing and posting and then VOID the Payment off the Bank Account Check Ledgers and reprocess the Payment Journal and a new Export and then Generate the EFT File you will actually send to the Bank.

    Hope this helps.

    Thanks,

    Steve

  • Stephen Casino Profile Picture
    84 on at

    Thank you Steve. That makes 100% sense to just follow the process through, void the payments, and recreate the correct payments. I've also manually modified the EFT text file before sending to the bank, in which case I would only void the item(s) removed. Appreciate your reply!

  • Stephen Casino Profile Picture
    84 on at

    Thank you for the reply. Unfortunately, voiding is not allowable since it isn't posted. I'm only seeing the transaction within Check Ledger Entries as "Exported." The item has been removed from Payment Journals, so there's no view that shows me "check printed" any longer.

  • Suggested answer
    Community Member Profile Picture
    on at

    Stephen,

    OK, so the Payment Journal should have the line still present. The export was completed so I would Post the Payment Journal. This will update the Check Ledger Entry as Posted. Then you can Void the Check in the Check Ledger Entries list.

    Try this.

    Thanks,

    Steve

  • Suggested answer
    Khushbu Rajvi. Profile Picture
    22,350 Super User 2026 Season 1 on at
    @CU25021426-0  R u facing issue? 
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  • Suggested answer
    Sohail Ahmed Profile Picture
    11,175 Super User 2026 Season 1 on at
    Maybe this will help you sort it out.
     
    When a Check Ledger Entry is marked as Exported but not Posted, you won’t be able to void it using the standard process. This often happens if the payment was mistakenly included in the journal and exported without posting.
     
    Since the entry isn’t fully posted, the system doesn’t treat it as a completed transaction. At this point, the cleanest approach is to follow the full process through—post and then void the payment to ensure all related entries are correctly reversed. Then you can recreate the correct payment.
     
    In cases like this, some users also manually edit the EFT file before sending it to the bank to remove the incorrect lines. If you do that, make sure to still void the payment entries inside BC to maintain proper reconciliation and audit trails.
     
    Mark below checkbox to make this answer Verified if it helps you.
     
     
  • Suggested answer
    Khushbu Rajvi. Profile Picture
    22,350 Super User 2026 Season 1 on at
  • Suggested answer
    Nimsara Jayathilaka. Profile Picture
    5,100 Super User 2026 Season 1 on at
    Hi Stephen
     
    It is not possible to directly void the ledger entry from the Exported check. The correct process is to first post the payment journal line which created the Exported check, then the check ledger entry status will be changed to Posted and then you can proceed to void this payment. If the payment line remains unposted in the Payment Journal (even if the status is wrong), you should typically post the payment journal or reverse/unapply the payment in the Vendor Ledger Entries, however if your payment was posted as partially applied then the due check must be reversed first. As we have stated before, full or even partial status changes of the ledger entries from the configuration packages are not supported and quite possibly cause data to be out of sync and invalid. The appropriate approach is to let Business Central complete the posting for the payment so it can maintain the integrity of the ledger, and then you can void the check through the Check Ledger Entry by selecting Process -> Void Check. The void will reverse the ledger entries related to the payment (General Ledger, Vendor Ledger, Bank Account Ledger) and will set the Check Ledger status to Financially Voided.
     
    If you need a Additional guide refer  : 
     
    Thanks
    Nimsara

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