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payment application to invoices

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Posted on by Lethiwe

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Hi All

Please assist, is there a way I can apply a payment which was posted before invoice date without having to change the posting date and also without applying individual invoices to from ledger entries. But apply it in a batch?

From the journal and not cust/vend ledg entries.

highly appreciate your answers.

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Dallefeld 211 User Group Leader on at

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The date issue cannot be done as there is code restricting this.

As for posting in batch, there is a setting on the customer card to apply to oldest---which I do not recommend.

You can highlight many invoices in the apply entries screen and set the applies to id for all highlighted at one time.

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Lethiwe 135 on at

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Thanks

Can you advice why you do not recommend that set-up

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Lethiwe 135 on at

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Hi

where on the card is the applies to oldest set-up I don't see it.

and please advice why you do not recommend it.

Thanks.

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Inge M. Bruvik 1,111 Moderator on at

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You find it on the payment tab at on the customer card:

If you understand the functionality behind it and have the need for an application method like that there i see no problem in using it.

I have used it several places where my client have had a large number of B2C invoices with small amounts.

The risk with it is that you can get into situations where the payment you receive is not being applied to the invoice your customer decided to pay, but it will always automatically be applied to the oldest open customer ledger entry. Some Business are fine with that behavior and it can potentially save them for some work on the receivables processes.

But make sure you fully understand it and maybe try it out in a sandbox before you implement it.

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