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How to change G/L account for products

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Posted on by Aiza Emileva

Hi There.

Could you please provide more info regards to changing G/L account code for Products. I want all income from sold subscriptions will go to the new unearned revenue account in BS, instead of going to the revenue account in P/L. What kind of setting I have of change??

Thanks,

Aiza

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S.Kawamura 1,532 on at

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Hi,

I think there are three ways of transferring revenue from unearned revenue of subscription to sales once it has been recorded as unearned revenue.

1. Use deferral function of Sales module
  Defer Revenues and Expenses - Business Central | Microsoft Docs

2. Use prepayment of Service Contract module.
   How to defer revenue recognition from periodic Service Contract invoice - Dynamics 365 Business Central Forum Community Forum

3. Use WIP calculation of Job module.
  Calculate and post job WIP in Microsoft Dynamics 365 Business Central - Learn | Microsoft Docs

I hope this helps you.

S.Kawamura

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Community Member on at

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Aiza,

I am taking the word Products to be Items, either Service or Non-Inventory, since they are subscriptions. What Item Type they are, since you are booking the Posted Sales Invoice to an Unearned Revenue account I am sure you want to setup a Deferral Template so you can accrue the earned revenue to Income. Set a deferral template by searching for Deferral Template. Then add this deferral template to the Item card. When the Sales Order inserts the Item, it will insert the Deferral Template/Schedule. When post it will record the revenue to Unearned Revenue and then accrue the earned revenue to the P&L over the months deferred.

Hope these steps help.

Thanks,

Steve

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YUN ZHU 100,504 Super User 2026 Season 1 on at

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Hi, if you are talking about item.

The G/L accounts are set in General Posting Setup.

But please note that it is not set individually, it is determined based on the combination of Gen. Prod. Posting Group on the Item Card and Gen. Bus. Posting Group on the customer card.

Item Card:

Customer Card:

Hope this info will help.

Thanks.

ZHU

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