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Small and medium business | Business Central, N...
Suggested Answer

Separate G/L Entries for Each Purchase Invoice Line in Business Central even with same dimensions

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Posted on by 63

Hello Community,

In Microsoft Dynamics 365 Business Central, we are observing that when a Purchase Invoice contains multiple lines posted to the same G/L Account, the system creates a single summarised G/L entry after posting. This happens even when multiple invoice lines exist and all lines have the same dimensions.

Example:

Purchase Invoice Lines

  • Line 1 – G/L Account 6000 – Amount 10,000

  • Line 2 – G/L Account 6000 – Amount 5,000

After posting, the General Ledger shows one entry:

  • G/L Account 6000 – Amount 15,000

Our requirement is to have separate G/L entries for each purchase line, even if the G/L account and dimensions are the same.

Is there any standard setup or configuration in Business Central to prevent this summarization and post line-wise G/L entries?

Any suggestions or best practices would be appreciated. Thank you.

I have the same question (0)
  • Suggested answer
    Vinayak Vishnu Sagvekar Profile Picture
    325 on at
    Hi Ravi ,
     
    Can you please mark this boolean as No. on general ledger setup
     
     
  • Aziz Skhiri Profile Picture
    420 on at
    Hello,Yes you can prevent this summarization with a standard setup. Go to Purchases & Payables Setup and enable the “Copy Line Descr. to G/L Entry” toggle. This posts separate G/L entries for each invoice line (even with identical accounts/dimensions) and copies the line descriptions to them.  If descriptions aren’t needed, you could use general journals instead for more granular control.Hope this helps you !
  • Suggested answer
    YUN ZHU Profile Picture
    99,974 Super User 2026 Season 1 on at
    Why do you need to split the lines?
    If the dimensions are different, the system will automatically split the lines.
     
    Thanks.
    ZHU
  • Suggested answer
    Rajvi Shah Profile Picture
    246 on at
    Hello,
    You can True the Boolean of "Copy Line Descr. to G/L Entries and system will generate separate line even if the G/L and Dimension is same.
     
    Purchase Invoice,
     
    Preview Posting,
     
    I Hope this helps you!
     
    Regards,
    Rajvi Shah
  • Suggested answer
    OussamaSabbouh Profile Picture
    14,539 Super User 2026 Season 1 on at
    Hello,
    This is standard Business Central behavior: during posting, the system automatically aggregates purchase lines that have the same G/L Account, dimensions, and posting setup into a single G/L entry to reduce the number of ledger entries. There is no standard configuration to disable this summarization; separate G/L entries will only be created if something differs between the lines (such as dimensions or posting parameters). If line-level G/L entries are strictly required even with identical data, it typically requires customization of the invoice posting logic.
     
    Regards,
    Oussama Sabbouh

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