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Posted on by CU19110912-0

Hi,

In Business central with Limited user license type(cloud version), can i create a purchase order and send it for approval.?

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Dynamics 365 Business Central

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Jun Wang 8,216 Moderator on at

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If I remember correctly, a team license user could create a quote but not able to create a purchase or sales order. Such users are able to use workflow, such as send for approval or approve a workflow request.

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Valentin Castravet 32,685 Super User 2026 Season 1 on at

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If you're referring to the Business Central Team Member License, it allows a user to create quotes but not orders, meaning you won't be able to create a purchase order. However, it does permit users to send documents for approval, so you will be able to send existing orders for approval.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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YUN ZHU 100,629 Super User 2026 Season 1 on at

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Unfortunately, as far as I know there is no way to do this.

More details: https://go.microsoft.com/fwlink/?LinkId=866544&clcid=0x409

Hope this helps.

Thanks.

ZHU

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Andy Wingate 328 on at

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Hello,

D365BC Team Member licenses users cant create PO, but they can create PQ's and send those for approval. You also also use Power Automate or AL dev to do the 'make order' action on apprroved PQ's (as an automation for the essential licensed user that would otehrwise have to maually click 'make order' on these).

Cheers

Andy

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