Supply chain | Supply Chain Management, Commerce

Re-Confirm Partially Received PO

(0) Share

Report

Posted on by Community member

Hi, does anyone know if I can generate another PO confirmation that only includes what is left to be received rather than the ordered quantity?

The current process we have is having orders auto-approve and sending out a confirmation to the vendor, after it gets partially received, we send the confirmation again with the remaining amount to be delivered.

I see this field on the Generate Confirmation page but can't find a way to adjust the parameter.

For example:

We order 200 units of Product A and 100 units of Product B.

We only receive 50 units of Product A but received all 100 units of Product B.

I want to regenerate a PO confirmation to send to my vendors where the confirmation just shows the 150 units of Product A still remaining.

I have the same question (0)

All responses (3)

Answers (0)

Suggested answer

André Arnaud de Cal... 301,035 Super User 2025 Season 2 on at

Like (0)

Report

Hi Christie,

This is not possible. You can only confirm a full purchase order. You can make changes and reconfirm after a receipt, but it will confirm the full quantity. In fact, your requirement would not be a purchase order confirmation, but a status report you want to use to inform the vendor that you are waiting for ordered goods. You can consider a customization for such report.

Was this reply helpful? Yes No
Suggested answer

Fasih 416 on at

Like (0)

Report
Hi there,
Unfortunately, it is not possible to generate a purchase order (PO) confirmation that only includes the outstanding quantity rather than the ordered quantity. PO confirmations are designed to confirm the entire quantity of goods that has been ordered from a vendor.

You can, however, create a status report to inform the vendor of the outstanding quantity. A status report is a document that provides an overview of the current status of a PO. It can include information such as the quantity of goods that has been ordered, the quantity of goods that has been received, and the expected delivery date.

Here are the steps on how to create a status report in Dynamics 365:

Go to the Sales and marketing module.

Click on the Orders tab.

Select the PO you want to create a status report for.

Click on the Status button.

Select the Create status report option.

Enter the information you want to include in the status report, such as the outstanding quantity, the expected delivery date, and any other relevant details.

Click on the Save button.

The status report will be generated and you can then send it to the vendor to inform them of the outstanding quantity.

I hope this helps!

Regards

Fasih

Was this reply helpful? Yes No
Suggested answer

Kevin Xia Microsoft Employee on at

Like (0)

Report
Hi,

The standard functionality may not directly support this feature, but there could be workarounds or customizations that you can implement.
Here are some general steps you can consider:

Custom Workflow or Process:
Explore the possibility of creating a custom workflow or process that triggers when a partial receipt occurs. This custom process can calculate the remaining quantity for each product and generate a new PO confirmation accordingly.

Adjust Confirmation Parameters:
Check if there are parameters or settings related to confirmation generation. This might involve adjusting settings in the confirmation generation page or related configurations.

Custom Development:
If the standard functionality does not meet your requirements, you may need custom development. Work with your development team or consultant to create a solution tailored to your needs.

Best regards,

Kevin

Was this reply helpful? Yes No