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A Journal Owner Can't Allow to Post his/her Journal Entries

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Posted on by TL-29102235-0

Hi There,

Is there a better way than the Workflow Approval to perfect something like, "User A creates a journal but restricts from posting, while other users can." ?

If so, how to set it up?

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Dynamics 365 Business Central

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YUN ZHU 100,471 Super User 2026 Season 1 on at

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As far as I know, this requires customization.

It can be controlled by SystemCreatedBy before posting.

Hope this can give you some hints.

Thanks.

ZHU

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Valentin Castravet 32,685 Super User 2026 Season 1 on at

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I agree with Yun, this is only possible with customization or workflows

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TL-29102235-0 6 on at

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Thanks very much Yun.

I also agreed to your point. I just don't know if there's a way to get SystemCreateBy and then add an If condition to block the approver (who acts as journal owner) to post his/her own journal through a standard Workflow template.

The other alternative is to have a dynamic approver list that excludes the current user (who is also an designated approver).

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Khushbu Rajvi. 22,350 Super User 2026 Season 1 on at

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Agree with previous responses, using customization you can achieve this.

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YUN ZHU 100,471 Super User 2026 Season 1 on at

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Hi, A very simple example, you can also add it to posting related events.

Hope this helps.

Thanks.

ZHU

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CU14070434-0 1 on at

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This helped me a lot in solving the problem. Thank you, Yun Zhu.

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Jainam M. Kothari 16,154 Super User 2026 Season 1 on at

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Customization required to achieve this.

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Sohail Ahmed 11,175 Super User 2026 Season 1 on at

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There’s no standard setting in Business Central to prevent the journal creator from posting their own journal while allowing others to post it.

✅ Suggested solution:

This can be achieved through a small customization. You can:

Add a custom field to store the Journal Owner/User ID

Modify the posting logic to block posting if the current user = journal owner

Allow posting if another user reviews and posts the journal

This ensures only someone other than the journal creator can post the entry.

🔧 Please contact your Microsoft partner or AL developer to implement this.

Mark this as the verified answer if it helps.

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