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Invoiced but not received

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Posted on by Lonnie Holmes

We have a scenario where we get invoiced from a parent company for goods we have ordered but not yet physically received in our warehouse. The parent company produces an ASN that advises what is to arrive on the truck and then 24-hours later we get the invoice. We need to be able to enter the invoice and post it as there are early payment discounts available to us, however the system won't allow us to do this until we have posted the receipt which we can't do because we need to physically scan the items into our warehouse.

We have explored the option of a pre-payment invoice, however since you are only permitted to post one pre-payment invoice this does not work as we can receive multiple shipments and multiple invoices. Does anyone know if there is any type of functionality that would allow for the invoice to be recorded in advance of receipt.

Thank you

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Dynamics 365 Business Central

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YUN ZHU 84,550 Super User 2025 Season 1 on at

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RE: Invoiced but not received

Hi, just an idea.

Is it possible to create a Sales Invoice (dummy) and post it when receiving the invoice? Maybe you can use Copy Document feature to copy sales order, then modify it.
After receiving the goods, cancel this invoice, create right invoice from order.

Hope this helps as well.
Thanks.

ZHU
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Dallefeld 175 User Group Leader on at

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RE: Invoiced but not received

Amit is correct. However, there are ways to work around this.

One way is to add a GL Line to a Prepaid GL Account, quantity of 1, reference a BOL or something so you know which shipment relates. Receive and invoice this amount so that you can pay for the goods. Note: add another line using the same GL account, quantity of 1 but with the negative amount. Upon receipt, receive the item lines and the negative GL line. This will update your inventory and costs and yet create a zero vendor liability.
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Amit_Sharma 2,547 on at

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RE: Invoiced but not received

hi,

There is no such functionality in the standard system

Regards

Amit Sharma

www.erpconsultors.com