web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Small and medium business | Business Central, N...
Suggested Answer

Invoiced but not received

(0) ShareShare
ReportReport
Posted on by 5

We have a scenario where we get invoiced from a parent company for goods we have ordered but not yet physically received in our warehouse.  The parent company produces an ASN that advises what is to arrive on the truck and then 24-hours later we get the invoice.  We need to be able to enter the invoice and post it as there are early payment discounts available to us, however the system won't allow us to do this until we have posted the receipt which we can't do because we need to physically scan the items into our warehouse.

We have explored the option of a pre-payment invoice, however since you are only permitted to post one pre-payment invoice this does not work as we can receive multiple shipments and multiple invoices.  Does anyone know if there is any type of functionality that would allow for the invoice to be recorded in advance of receipt.

Thank you

I have the same question (0)
  • Suggested answer
    Amit Profile Picture
    2,561 on at

    hi,

    There is no such functionality in the standard system

    Regards

    Amit Sharma

    www.erpconsultors.com

  • Suggested answer
    Dallefeld Profile Picture
    225 User Group Leader on at

    Amit is correct. However, there are ways to work around this.

    One way is to add a GL Line to a Prepaid GL Account, quantity of 1, reference a BOL or something so you know which shipment relates. Receive and invoice this amount so that you can pay for the goods. Note: add another line using the same GL account, quantity of 1 but with the negative amount. Upon receipt, receive the item lines and the negative GL line. This will update your inventory and costs and yet create a zero vendor liability.

  • Suggested answer
    YUN ZHU Profile Picture
    98,416 Super User 2026 Season 1 on at

    Hi, just an idea.

    Is it possible to create a Sales Invoice (dummy) and post it when receiving the invoice? Maybe you can use Copy Document feature to copy sales order, then modify it.
    After receiving the goods, cancel this invoice, create right invoice from order.

    Hope this helps as well.
    Thanks.

    ZHU

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Introducing the 2026 Season 1 community Super Users

Congratulations to our 2026 Super Stars!

Congratulations to our 2025 Community Spotlights

Thanks to all of our 2025 Community Spotlight stars!

Leaderboard > Small and medium business | Business Central, NAV, RMS

#1
OussamaSabbouh Profile Picture

OussamaSabbouh 1,958 Super User 2026 Season 1

#2
YUN ZHU Profile Picture

YUN ZHU 1,101 Super User 2026 Season 1

#3
Dhiren Nagar Profile Picture

Dhiren Nagar 959 Super User 2026 Season 1

Last 30 days Overall leaderboard

Featured topics

Product updates

Dynamics 365 release plans