Checkbook error

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Posted on by Mary Guyder

I have an entry, $10,321.04, in my checkbook that needs to be voided/deleted but when I try (thru Financials) to void it I am told to do this thru Payables. I cannot bring this entry up anywhere in Payables. How do I void it out?

[IMG]http://i927.photobucket.com/albums/ad120/mguyder/Misc/1be43c04.jpg[/IMG]

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DinB 4,014 on at

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I would suggest search for that Check in the following window.

Transactions >> Purchasing >> Void Historical Transactions

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Richard Wheeler 75,852 Moderator on at

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You could also try Inquiry->Purchasing->By Vendor to find the document number. Once you have the document number you can can go to Transactions >> Purchasing >> Void Historical Transactions

and void the document. Do not confuse the voucher number with the document number.

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Victoria Yudin 22,769 on at

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Mary,

A Payables check showing as a negative amount in Bank Rec has already been voided in Payables and previously reconciled (or at least marked as reconciled) in Bank Rec. Has this check actually cleared the bank? Can you check your previous Bank Reconciliations to see if it has been cleared there?

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Community Member on at

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There were two entries in the checkbook for this amount. Thru the Payable Module/Void Transactions I voided one of the payments. This negative payment is what I am left with. The checkbbok has been balanced.

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Victoria Yudin 22,769 on at

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Mary,

Since there is no possible way to enter a negative payables check in Dynamics GP, the only way (short of something going very wrong) that you can end up with a negative payables check is to void it after it has been reconciled.

Were the original 2 entries for the same amount both positive amounts? Or was one positive and one negative with the same check number?

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Community Member on at

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I believe they were both regualr payment amounts at the time !!

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Community Member on at

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Here is a pic of the Vendor Inquiry screen

[IMG][View:http://i927.photobucket.com/albums/ad120/mguyder/Misc/a14dda76.jpg][/IMG]

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Victoria Yudin 22,769 on at

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Thanks for the screenshot. So there were 2 voided checks for 10,321.05 each and a valid check for 10,321.94? What actually cleared the bank? The 10,321.05 or 10,321.94?

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$10,321.05. The $.89 was written off.

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Victoria Yudin 22,769 on at

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So 10,321.05 actually cleared the bank, however both the checks for that amount were voided in AP? Where is the 10,321.94 transaction in Bank Rec? Is that showing up as unreconciled still? (It will have a transaction Number of FEB 2012.) If so, then you can check off that transaction as well as the (10,321.05) and you will be left with a difference of 0.89 - to simply matters you can enter an adjustment for the 0.89 in bank rec and you will have all of these cleared out.

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