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Fixed Assets - Tracking.

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Posted on by JPB 2022

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We are traying to understand all the function and possibility of Fixes Assets Module in BC.
We would like to track each equipment since the purchase invoice,
One example: if we buy laptops we need to track each one, with a serial number, responsibly employee, Fa location, etc>
so if we create a purchase order, we need to create 100 fixes assets card, one for each laptop , and then when we book it in the GL appear 100 lines.
is any possibility to have one line in the GL?
is any possibility to create like a "lot" for the 100 laptops? is it only 1 assets card? don't forget we need to put the serial number in each one.. So How we can do it?

Any help will be very helpful. I am searching on the community, in the helps but I can't find the answers...

thank you in advance!

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Dynamics 365 Business Central

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André Arnaud de Cal... 301,130 Super User 2025 Season 2 on at

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Moved the question to the Dynamics 365 Business Central forum.

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YUN ZHU 95,729 Super User 2025 Season 2 on at

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Hi, If these 100 units are bought, depreciated, and scrapped at the same time, and you don't need to manage them separately, I think it can be set as one item.
But as far as I know, very few companies do this, and they are generally managed separately.

If you are troublesome because of input, you can use Configuration Package to import data.
More details: https://yzhums.com/4286/

In addition, fixed assets cannot use the standard Lot function, you can use the serial number on the card to manage.

Hope this helps.

Thanks.

ZHU

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KasparsSemjonovs 4,774 Super User 2025 Season 2 on at

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As ZHU suggested - creating it as Item would be an option, but You wouldn't be able to track the FA location and Responsible employee.

Creating FA card is the proper way to go - You can import them via Configuration package, You can bulk create 100 FA cards (by copying and providing that You need 100 copies).

To register information on the card - proper way would be to create 100 lines in Purchase Invoice - just like You get it form your Vendor, but it can be done also as 1 line in Purchase order/invoice for the G/L account for the costs and then create those 100 Acquisition lines in FA G/L Journal - can be done by importing, or just copy/paste from excel (excel should have the same column position as the Journal).

Play around with these options to find the best way that suits You and Your skills.

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JPB 2022 140 on at

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Thank everyone for your help

I am playing right now and see what is best, but definitely is helpful know what other company does, or how you use it.

Thank a lot!

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Inge M. Bruvik 1,111 Moderator on at

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What I would do is to keep them as one fixed asset if that is compliant with account regulation.

Then on the employee card in business central you can register the laptop that every employe are using under Misc. Article Information.

There you can register the serial no. of each laptop.

Then you will have only one line in the GL but still track on each individual computer,.

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Inge M. Bruvik 1,111 Moderator on at

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You find the page here:

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JPB 2022 140 on at

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Sorry I don't know how to have one Line in the GL?? How I do that?

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Inge M. Bruvik 1,111 Moderator on at

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Do you get an invoice for all the computers at the same time?

Then you can just enter one line in your invoice / journal and use the type FA

Please circle back if you need any more details.

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JPB 2022 140 on at

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Thank you for your help!!...

I am sorry... but I need to create the 100 fixed asset , in the fixed asset card first and then do the journal entry

but how? to not get 100 lines in the GL?

,And yes all the assets we get in one invoice. and the invoice has only one line,

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Inge M. Bruvik 1,111 Moderator on at

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There is no way to avoid that if you really needs to keep the 100 units as separate fixed assets.

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