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Small and medium business | Business Central, N...
Answered

How to manage unused (exceeded) inventory from Projects / Jobs?

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Posted on by 33
Hello everyone, I'm new to working with the Projects (Jobs) module and I have the following scenario (I'm working in a sandbox environment for testing):
On a job task, I have a planning line (Budget type), where i planned a quanity of 50 units of Item X.
 
I then created a purchase order and posted it (received and invoiced) for the full quantity.
 
During posting, due to my configuration, job journal entries are automatically created, posting the 50 units of Item X as “used”.
 
However, in reality, I ended up using only 40 out of 50 units of Item X. This means I have 10 unused units that I want to return back to inventory, in one of my locations /warehouses. 
I understand that purchase credit memos can generate reverse entries for unused quantities. However, in this case, those quantitites remain as "Qty. to Transfer to Journal", so from Business Central’s perspective, those 10 units are not considered as purchased yet.
 
What is the recommended approach to handle this scenario in Business Central?
 
Thank you.
I have the same question (0)
  • Verified answer
    OussamaSabbouh Profile Picture
    12,878 Super User 2026 Season 1 on at
    Hello,
     
    You don’t reverse the purchase. The fix is to reverse the job usage. Post a Job Journal (Usage) with -10 quantity for Item X on the same job/task. That puts the 10 units back into inventory and corrects job actuals to 40. Use a Purchase Credit Memo only if you’re actually returning items to the vendor.
     
    Regards,
    Oussama Sabbouh
  • Suggested answer
    YUN ZHU Profile Picture
    99,084 Super User 2026 Season 1 on at
    This should be standard practice.
    How about using Project Journals to adjust the quantity?
     
    Thanks
    ZHU
  • CU17122006-0 Profile Picture
    33 on at
    Thank you so much for your answers!
  • Suggested answer
    RockwithNav Profile Picture
    8,955 Super User 2026 Season 1 on at
    I understand that purchase credit memos can generate reverse entries for unused quantities. However, in this case, those quantitites remain as "Qty. to Transfer to Journal", so from Business Central’s perspective, those 10 units are not considered as purchased yet.
     
    This is correct

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