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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / What does Archive mean...
Small and medium business | Business Central, N...
Answered

What does Archive means in Business Central when searching for General Ledger Entries?

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Posted on by joshtechsolutions 4,991
Hi Community,
 
I'm starting to use BC, and my version is the latest BC. I'm curious why is it that when I search General Ledger Entries, beside it, it indicate here Archive?
I see that there are Archive and Reports a& Anlysis.. so my question is..
 
1. What is Archive means? Is this archive the same meaning as Purchase Order Archive?
 
2. How many category are there considering there is Reports & Analysis, and there is Archive?
 
 
Thank you!
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Dynamics 365 Business Central
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  • Verified answer
    Mohana Yadav Profile Picture
    Mohana Yadav 61,170 Super User 2026 Season 1 on at
    Yes, it’s similar in meaning to “Purchase Order Archive.”
    Archive means the page deals with historical or snapshot data.
     
    Usage Categories:
  • Suggested answer
    Ahmad Subhani Profile Picture
    Ahmad Subhani 603 on at
    Hi,
     
    It simply means when any thing posted in business central which have a financial effect will come here as a History Maintaining.
     
    Mark the Answer as Verified if this is Helpful.
     
  • Verified answer
    RockwithNav Profile Picture
    RockwithNav 8,838 Super User 2026 Season 1 on at
    In Business Central, Archive next to General Ledger Entries just means it's a page showing posted (historical) data—it's not the same as a Purchase Order Archive. Business Central uses labels like Archive, Reports & Analysis, Setup, and Tasks to group pages by purpose, helping you find what you need more easily.
     
    Category Purpose
    Archive Shows posted, historical, read-only data (e.g., General Ledger Entries)
    Reports & Analysis Provides reporting tools, dashboards, and analysis views
    Tasks Pages used for daily operations (e.g., Sales Orders, Purchase Invoices)
    Setup Configuration pages (e.g., General Ledger Setup, Posting Groups)
    Documents Transactional documents before posting (e.g., Sales Quotes, Purchase Orders)
    Lists Master data lists (e.g., Customers, Vendors, Items)
     
     
     
  • Verified answer
    YUN ZHU Profile Picture
    YUN ZHU 97,883 Super User 2026 Season 1 on at

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