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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / While posting Purchase...
Small and medium business | Business Central, N...
Suggested Answer

While posting Purchase receipt it does not get posted as per the ‘Qty to receive’ values

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Posted on by RS-10020708-0 4
Sample scenario:
In purchase order, ‘Qty to receive’ is provided for 3 lines only.
But upon preview posting or actual posting of product receipt, 4 lines are posted.
Purchase Order has 3 lines with Qty. to Receive




The Preview Posting shows Item Ledger Entry with count 4.

There is 1 extra line with quantity 1.
 
PO Refresh issue....

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Categories:
Dynamics 365 Business Central
I have the same question (0)
  • Aziz Skhiri Profile Picture
    Aziz Skhiri 22 on at
    Hello ,This issue in Business Central almost always occurs because of item tracking (serial numbers or lot numbers).
     
    For example, if a purchase line has Qty. to Receive = 5 but the items are assigned different serial numbers (or separate lots), the system creates one Item Ledger Entry per tracking number instead of a single combined entry.
     To confirm quickly: 
    -On the relevant purchase line → Line menu → Item Tracking Lines. If multiple serial or lot numbers are listed, that’s why the posting splits.
    -On the Item Card → check the Item Tracking Code field. If it’s not blank and configured to require tracking on purchase, tracking is active and enforced.

     

     

  • Suggested answer
    Hardik Gupta Profile Picture
    Hardik Gupta 195 on at
    Hi, 

    Classic BC behavior that catches everyone off guard.

    When BC refreshes the PO, it auto-calculates Qty. to Receive = Quantity - Qty. Received for every line. So if you have a line where Quantity = 1 and nothing was received yet, BC silently includes it even if you never touched that field.

    Quick fix: Before posting, manually set Qty. to Receive = 0 on every line you don't want included. BC won't skip a line just because it looks blank, it needs an explicit zero.

    Also worth checking if warehouse put-away activity touched that order, as that can create quantity commitments that show up as phantom lines in the Item Ledger Entry.

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