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Direct General Journals Posted to AR, AP, and Cash! Subledgers don't reconcile to GL!

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Posted on by UG Leader

Hello Everyone, 

I'm new to GP (normally, I'm using SAP) and have been brought on as a consultant at my current client.

BIG PROBLEM:

Since the company began using GP, they have been posting directly to Cash, A/R, and A/P, instead of following the appropriate steps during the cash reconciliation process (adjusting Cash or AP directly) or when posting sales accruals/adjustments (adjusting AR directly).

I've been tasked to reconcile the subledgers to the GL, which would be easy with the fancy "Reconcile to GL" function, but obviously, it shows me all the manual postings to the GL accounts, so it's not in balance.

QUESTIONS:

How can I EVER get the two to reconcile?

Should I just carry a reconciling variance that DOESN'T change after I shut off the ability to post directly to the accounts?

Also, at some point in the life of the company, they added their Operating Cash account to the AP account to reconcile the AP subledger. I'm not quite sure why they would do that. They do use their Operating Cash account to pay overhead expenses. I have a feeling it was added by someone who didn't quite understand how auto-debits to their bank account should be handled. Shouldn't I remove the cash account from the AP to GL reconciliation settings?

Thank you for your time and support!

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