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Hi, If Business Central on-premises is being used instead of cloud, access management changes mainly in these ways:
Authentication: You usually configure Windows authentication, Azure AD authentication, or Username/Password manually through the Business Central Server settings.
User creation: Users are created directly inside Business Central and linked either to a Windows AD account or a local account, depending on your setup.
Permissions and profiles: Assigning permission sets and profiles is still done inside BC, but there’s no automatic syncing with Microsoft 365 (like you get with SaaS).
External access (like APIs, mobile apps): Needs explicit configuration for certificate-based authentication or OAuth if Azure AD is set up.
In short: you get more flexibility, but more manual setup and maintenance responsibility compared to cloud.
Hope this helps!
Zain
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