Supply chain | Supply Chain Management, Commerce

Centralized Purchasing with Multiple Warehouses

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Posted on by Abdulla Magdy

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We have a setup with one main warehouse and multiple sub-warehouses.

Operationally, purchase demand is generated by the sub-warehouses, but for business and financial control reasons, all Purchase Orders must be created and received against the main warehouse.

What is the recommended best practice in Microsoft Dynamics 365 to handle this scenario while maintaining proper demand visibility for sub-warehouses and centralized procurement control?

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Dynamics 365 Supply Chain Management

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André Arnaud de Cal... 303,481 Super User 2026 Season 1 on at

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Hi Abdulla,

Can you tell how the demand in the sub-warehouses are generated? Are you using tools or is this controlled manually?

Depending on the process, we can suggest what wil be the recommended approach. At least it is possible to receive goods in the main warehouse and use transfer orders to ship the goods to the sub-warehouses.

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Sagar Suman 6,707 Super User 2026 Season 1 on at

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Hi,

You can try below for your requirement.

Make all your sub warehouses and main warehouse as a warehouse in the warehouse master. Once all warehouses are created updated all sub warehouses with the 'Refilling' check mark checked and add the main warehouse in the 'Main warehouse' field. This way all the demand for the sub warehouses gets planned on the main warehouses. Test this out it works.

In my example WH 07 is sub warehouse and its demand will get procured in 111 warehouse.

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Ethan Kuo 10 on at

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Hi,

Will you use master planning to proceed this procedure? If you use Master planning to let FSC create a transfer order from main warehouse to Sub warehouse and a purchase order on main warehouse . You can consider set up “refill” functionality on warehouse. But in this scenario you must always create a demand , e.g. sales order on Sub warehouse. If you consume item use service order or item journal, you must create a transfer order from main warehouse to sub warehouse manually beforehand and master planning will create a purchase order on main warehouse for you.

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