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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Deleted posted invoice
Small and medium business | Business Central, N...
Suggested Answer

Deleted posted invoice

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Posted on by CU16120524-0 4
Hi,
 
I have deleted posted invoice . But issue is I need to use that missing invoice numbers. So from background how can I remove the records of deleted posted invoice , so I can reuse it.
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Dynamics 365 Business Central
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  • Suggested answer
    Khushbu Rajvi. Profile Picture
    Khushbu Rajvi. 21,573 Super User 2026 Season 1 on at
    Once a posted invoice is deleted, the invoice number is not immediately reusable because the system retains the record in the background to ensure audit trail compliance.

    I am not sure but you can try by changing the last no used in number series.


  • Gerardo Rentería García Profile Picture
    Gerardo Rentería Ga... 25,545 Most Valuable Professional on at

    Hi, good day
    I hope this can help you, and give you some hints. You can delete the document, but not the posting records.

    Dynamics 365 Business Central: Can we delete Posted Documents (Posted invoices and credit memos)??? | Dynamics 365 Lab

    Best Regards
    Gerardo

  • Suggested answer
    Valentin Castravet Profile Picture
    Valentin Castravet 31,935 Super User 2026 Season 1 on at
    If you delete a posted document, the system doesn’t actually remove the associated posted ledger entries. So, even though the invoice is deleted, the GL entries with that invoice number remain. Typically, instead of deleting a document, it is reversed. Because of this, its not recommended to reuse the same invoice number.
     
     
  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 97,970 Super User 2026 Season 1 on at
    Agree with Valentin. This practice is not recommended.
    If you must do it, I hope the following information can help you.
    Dynamics 365 Business Central: Manual number for Posted Sales invoice and Posted Purchase invoice (Use the same number in Sales Order and Posted Sales Invoice?)
     
    Thanks
    ZHU

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